Administrator, Human Resources

SUMMARY

Under direct supervision, the Human Resources Administrator handles and provides support for various HR employee programs within the organization.

 
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Process and maintain employment records related to events such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.
• Explain human resources policies, procedures, laws, standards, or regulations.
• Assists with union contract revisions and editing.
• Maintain current knowledge of the union contracts in place.
• Intakes employee relations issues, such as harassment allegations, work complaints, or other employee concerns.
• Maintain current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA).
• Schedule or conduct new employee orientations.
• May assist with screening (review of applications, telephone interviews, contact with candidates)
• Update, as directed, human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms.
• As directed, propose or draft personnel policies or procedures.
• As directed, participates in meetings that involve a range of issues (e.g. personal actions, regulatory requirements, actions involving outside agencies, inter-department needs, etc.) for the purpose of developing recommendations and/or supporting other staff.
• Update and maintain the Office Supervisor Desk Reference Guide
• Process terminations and ensure all necessary legal requirements/paperwork is completed by state.
• Provides management with information or proposes training related to HRIS processes.
• Presents information on a variety of topics for the purpose of conveying information and/or making recommendations or implementing new processes.
• Analyze employment-related data and prepare required reports.
• Interfaces with branch to ensure new hire paperwork is completed and entered into the HRIS systems.
• Assists with maintenance of headcount budget through tracking of budgeted positions, vacancies and search method; compiles organizational charts and FTE tracking;
• Compiles data from personnel records and prepares reports for governmental compliance.
• Verifies I-9s through E-verify and maintenance of I-9 files.
• Responsible for maintenance of employee files for both current and terminated employees.
• Follows all company policies, procedures and safety rules.
• Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated.
• Exemplify the BakeMark core values of Partnership, Performance, Passion and Initiative in all aspects of assigned duties.
• Other duties as assigned to meet company goals.

COMPETENCY:                                                    

To perform the job successfully, an individual should demonstrate the following competencies.

Passion:

• Technical Skills -Shares expertise with others.

• Teamwork - Contributes to building a positive team spirit; Puts success of team above own interests.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support - Supports organization's goals and values.
• Professionalism - Approaches others in a tactful manner.

Performance:

• Analytical - Collects and researches data; Uses intuition and experience to complement data.
• Problem Solving - Identifies and resolves problems in a timely manner.
• Technical Skills - Strives to continuously build knowledge and skills; Shares expertise with others.

• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks.

• Interpersonal Skills - Keeps emotions under control;

• Professionalism - Approaches others in a tactful manner.

Partnership:

• Interpersonal Skills - Maintains confidentiality; Listens to others without interrupting;

Keeps emotions under control; Remains open to others' ideas and tries new things.

• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings.
• Written Communication - Writes clearly and informatively; Able to read and interpret written information.

• Teamwork - Contributes to building a positive team spirit; Puts success of team above own interests.

• Technical Skills -Shares expertise with others.

• Professionalism - Approaches others in a tactful manner.

Initiative:

• Judgement - Evaluates, selects and acts on strategies for solving problems and meeting objectives. Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Influence - Begins actions to influence events and/or to achieve company goals. Sees opportunities for action and acts on them.

• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings.
• Written Communication - Writes clearly and informatively; Able to read and interpret written information.
• Teamwork - Contributes to building a positive team spirit; Puts success of team above own interests.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Ability to maintain a high level of confidentiality.
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines (project management skills).
• High level of interpersonal skills to handle sensitive and confidential situations and documentation. 
• Must have strong MS Excel, Adobe In-design and MS office skills. Recruiting, HRMS computer systems and Desktop publishing experience a plus.  
• Knowledge of State and Federal labor laws and regulations.

EDUCATION / EXPERIENCE

Four year degreed with two to four years related experience and/or training; or equivalent combination of education and experience. PHR/SPHR preferred.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, policies, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must be able to stand, walk, reach with hands and arms, and talk or hear continuously for 8 or more hours at a time. The employee must be able to use hand to finger, handle, or feel; climb or balance, stoop, kneel, crouch, or crawl, taste or smell for 8 hours or more at a time, and lift and/or move object approximately 25 to 50 pounds from floor level to a height of 6 feet.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust and focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to risk of electrical shock and risk of radiation. The noise level in the work environment is usually moderate.