Receptionist/Administrative Assistant

This position has a schedule of Monday to Friday to cover business hours from 8 am to 5 pm.

Position Description:

Greet guests upon entering the facility.  Support the accounting department by posting invoice payments, the customer service department with filing and ordering supplies, and other administrative duties.  Demonstrates Viant Values.

Position Authority:

Decisions are guided by policies, procedures, goals and objectives.  Work is generally independent and collaborative in nature, requires moderate supervision.  Directed in several aspects of the work.

Essential Job Functions:
•    Answer, screen, and direct incoming phone calls promptly and professionally.
•    Welcome guests ensuring professional and friendly experience.  
•    Maintain a clean and organized reception area.
•    Distribute incoming mail and packages; prepare outgoing mail and deliveries.
•    Orders office and breakroom supplies.
•    Post accounts receivable (AR) invoice payments accurately and in a timely manner.
•    Maintain accurate records and documentation for invoicing and administrative tasks.
•    Always follow all safety procedures.
•    Other duties as assigned.

Knowledge & Education:

High school diploma or equivalent required.

Job Experience:
1 to 2 years previous experience as a receptionist or administrative assistant preferred.

Skills and Competencies:
•    Possesses strong written and oral communications skills.
•    Attention to detail and effective organizational skills.
•    Ability to multitask and work in a fast-paced environment.
•    Ability to work independently on assigned tasks as well as to accept direction on given assignments. 
•    Able to work collectively with team associates.
•    Experience with accounting or invoicing systems is a plus.
•    Proficiency in Microsoft Office Suite (Word, Excel and Outlook).

Equipment Used:

Telephone system; computer, printers, calculator, copy and fax machines.

Physical Requirements:
•    Prolonged periods sitting at a desk and working on a computer.
•    Must be able to lift up to 20 pounds at times.