Administrative Assistant

JOB SUMMARY:

Every individual at Maui Divers Jewelry has a unique skill set that contributes to and drives the Maui Divers Jewelry brand. We encourage and support creativity, professional growth, and continuing education. We recognize the value of our employees and that they are our greatest resources.  Here at Maui Divers Jewelry, you’re not only an employee you are a part of our ‘ohana.

The Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation. Supports managers and employees through a variety of tasks related to organization and communication.

ESSENTIAL FUNCTIONS:

• Manage retail promotions and events, take the lead on communication of promotions and keep store informed.
• Organize and schedule meetings, team dinners, appointments and book conference calls.  Also insure all required attendees are present.
• Produce and distribute all forms of correspondence memos, letters, faxes, and forms for retail
• Responsible for confidential and time sensitive material.
• Assist in the preparation of regularly scheduled reports and generate multiple reports on a recurring basis
• Carry out administrative duties such as filing, typing, copying, binding, scanning, and develop and maintain a filing system.
• Provide general support to retail staff by answering questions and requests reply to email, telephone or face to face inquiries
• Finding the best and worst customer experience for daily CEO letters.
• Take dictation and accurate minutes of meetings and daily occurrences 
• Develop and update administrative systems to make them more efficient and resolve administrative problems
• Assist in monitoring vacation request for retail staff
• Additional job duties as assigned.

REQUIREMENTS:

• Prior Retail experience preferred with proven admin. or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• Ability to work well at all levels of internal management team, outside clients and corporate and store teams.
• Support the retail global initiatives and communicate accordingly.
• Sensitivity to confidential information is required.
• Travel may be required.
• At least 2 years of experience in the field or in a related area
• High school diploma or equivalent; college degree preferred
• Ability to sit for long periods