Administrative Coordinator, Store Development & Construction

Store Development is seeking a qualified Administrative Coordinator to join our growing team.

The ideal candidate will be a hardworking, organized individual with excellent oral and written communication skills. This person should thrive in a deadline-driven environment that demands multitasking. The Administrative Coordinator will be responsible for various administrative tasks to support the Development and Construction team. 

What you will do:

• Provide general administrative support for the Development and Construction team 
• Administrative Assistant to the Senior Vice President, Store Development, Mergers and Acquisitions 
• Strategically prepare department travel arrangements (air, hotel, and car) and trip agendas to maximize efficiency 
• Process the team’s incoming and outgoing mail and packages  
• Prepare meeting agendas, templates, reports and PowerPoint presentations for internal and external meetings 
• Work with direct team members, other MCW teams and consultants to complete and submit forms, applications, and check/payment requests
• Coordinate meetings, allocate resources, take meeting notes, and disseminate information to relevant personnel
• Code invoices, track project costs, and coordinate with team members for invoice approvals.
• Prepare monthly credit card expense reports.
• Coordination of construction camera fleet
• Assist with onboarding process and prepare onboarding materials for new team members.
• Maintain and update Standard Operating Procedures and work with team members to create new SOPs as needed.
• Manage the team’s files and ensure the documents are up to date 

How you will shine:

• 2 years of experience in administrative coordination/office administration 
• Proficient in MS Office Suite 
• Experience interacting with multiple corporate stakeholders 
• Excellent writing skills with a high level of attention to detail 
• Excellent communication and interpersonal skills 
• Highly organized with the ability to manage multiple tasks, deliverables, and competing timelines 
• Hardworking and acts with a sense of urgency to accomplish key objectives 
• Willingness to travel as needed 
• Active notary status a plus