Senior Assistant, Silicon Valley Branch – English and Japanese bilingual

Purpose of the Position/Job Summary:

The Senior Assistant provides secretarial and administrative support in both Japanese and English to enhance the operational efficiency of the Senior Vice President (SVP), Head of the Silicon Valley Branch (MSV) at MCA as well as to support the organization's business development initiatives.

Key Accountabilities:

< Business Development Support>

• Supports the organization’s business development activities and initiatives led by the SVP and managers at the branch. This includes tasks including but not limited to research and intelligence activities to support the ongoing projects.

• Supports fostering a collaborative environment and builds strong relationships with both internal and external business partners.

• Supports developing presentation materials and backing-up information & data.

• Supports collaboration efforts with Mitsubishi Corporation’s business groups as a member of the corporate business development support team on various projects.

• Procures new resources to enhance operational efficiency by improving productivity.

<Administrative Support to Management >

• Provides administrative support to the SVP, Head of the Silicon Valley branch office, who is concurrently serving as the SVP of Smart Life Creation Group in North America, working independently but with occasional guidance from senior personnel.

• Maintains the business schedule for the SVP, including responding to inbound calls or e-mails, relieving related SVP’s administrative duties, making travel and entertainment arrangements.

• Coordinates with other managers in charge of accepting VIP guests to the area to make necessary arrangements including hotel, transportation, and meals/entertainment on behalf of SVP. 

• Arranges meetings and social events hosted by the SVP for the organization’s business developments and engagements, promoting interactive communications and creating an environment of collaboration.

• Collects information and creates presentations upon request by the SVP or other managers at the office. Supports preparing and distributing reports and communications initiated by the branch under the SVP’s leadership.

• Administer expense reporting, invoicing, disbursements, debit notes, or other related accounting processes.

• Provides personal administrative support to the SVP upon request as needed.

< Company House Operation >

• Supports operations of the company house resided by the SVP.
• Arranges business dinners, receptions, and social events at the company house, including coordinating and attending catering vendors on site, and supporting throughout the events as needed.
• Communicates with the landlord and service providers for house maintenance needs.
• Maintains and tracks inventory of assets, equipment, and supplies at the house.
• Processes vendor payments and administers expenses and assets reporting for accounting purposes. 

< Support to Silicon Valley Branch General Affairs >

• Collaborates with the Corporate Division members and other administrative assistants at the branch for day-to-day office operations. 

Key Qualifications - REQUIRED:

• High command of both spoken and written English and Japanese (fluent bilingual).
• Proficient in the use of Microsoft Excel, Word, PowerPoint, and internal systems such as SAP and GBS.
• Proactive and detail-oriented approach to ensure accuracy in reports, communications, and administrative processes.
• Ability to work independently while also being a collaborative team player.
• Strong interpersonal and communication skills, as well as organizational and multitasking abilities.
• At least one to four years of previous experience working in an assistant role.

About Mitsubishi Corporation (Americas)

Mitsubishi Corporation (Americas) "MCA" is a wholly-owned U.S. subsidiary of Mitsubishi Corporation, a globally integrated business enterprise with 8 business groups that operate across virtually every industry. These include Environmental Energy, Materials Solution, Mineral Resources, Urban Development and Infrastructure, Mobility, Food Industry, Smart Life Creation, and Power Solution.

Mitsubishi Corporation Group Companies have had a presence in the United States since 1954 when Mitsubishi International Corporation ("MIC") was incorporated as a wholly-owned subsidiary of Mitsubishi Corporation. In 2012, Mitsubishi Corporation (Americas) ("MCA") was established as the US holding company for MIC and certain other MC Group companies in North America.

Compensation

The expected base salary for this position is $75,277.60 - $94,999.30. In addition to the base salary, this position is eligible for an international language premium of 5%. The bonus target for this position is 6%. Compensation decisions are dependent on the specific details and circumstances of each hire, such as experience, skills, and education.

Benefits

MCA is committed to providing competitive benefits and wellness offerings. A summary of our benefits, which are generally available to active, non-temporary, full-time US employees who work at least 30 hours per week, can be found here:

https://mcaconnected.com/wp-content/uploads/2024/03/MCAMIC-Benefits-Summary-Sheet-2024.pdf

MCA follows a hybrid schedule working in-office at least three days a week and remotely for the rest of most positions.

**DISCLAIMER: The duties listed are general in nature and represent a portion of the duties/responsibilities performed. These are not meant to be exclusive to the job. The organization retains the right to add or modify duties at any time.