Administrative Assistant - Part Time

If you thrive in an environment filled with collaboration, growth, and endless opportunities, then look no further! May Institute is currently seeking an Administrative Assistant to support our Randolph, MA location. This is a part-time position, averaging around 20 hours a week.

 Some of our aMAYzing Employee Benefits: 

• Generous paid time off & your birthday as a holiday
• Medical, dental, and vision insurance
• Paid training and certification opportunities
• Tuition reimbursement & loan repayment assistance programs
• 403B retirement plan with employer match 

 
Responsibilities:  

• Create and maintain student record books, including Filing all paperwork accurately. Updating information on rosters, labels, emails lists, and databases. Processing and closing out charts at students’ discharge.
• Report monthly attendance to school district and working closely with various departments to ensure all information is accurate.
• Responsible for outgoing mail and dispersion of incoming mail. Maintaining and keeping track of quarterly mailing of student quarterly progress reports.
• Collect and track weekly parent communication documentation from residential programs.
• Work closely with the records department to process documents for SSD requests and other records requests.
• Go-to person for various administrative duties and special projects as assigned by school leadership.
• Maintain staff and family contact information on different databases.
• Coverage for receptionist/front office as needed.        

Qualifications:  

• High School Diploma or GED required. 
• Two years of direct experience as an administrative assistant, office assistant, secretary or other clerical experience in a medical treatment setting.  
• Proficiency in MS Office (Excel, Powerpoint, Word) 
• Strong organizational skills with the ability to multi-task. 
• Experience working with a variety of funding sources including private health insurance. 
• Excellent written and verbal communication skills.