Capital Project Billing Specialist - Therma
Therma, 1601 Las Plumas Avenue, San Jose, California, United States of America
Req #2010
Wednesday, February 19, 2025
Therma, a Legence company
For over 50 years, Therma has continued to redefine the mechanical construction landscapes in California. Renowned for outstanding client service and attention to detail, we balance innovative, facility-specific solutions with a pragmatic, cost-conscious approach. Today, the firm employs more than 1,100 people in 3 regional offices, and its clients represent a diverse range of market sectors, including Biopharmaceutical, Education, Healthcare, Food & Beverage, Commercial, Industrial and Data Center facilities. Our culture is open, innovative, collaborative, and fun – all reflected in recognition of Therma as a #1 Best Place to Work on multiple occasions. We create an environment that empowers & challenges employees, giving them the greatest opportunity to succeed.
Full time, in-office position. Remote and hybrid option not available.
Therma has an immediate need for a Capital Project Billing Specialist located in San Jose, CA.
Job Summary:
This position is responsible for managing the billing process for our capital projects, ensuring accurate and timely invoicing, compliance with contract terms, and effective communication with clients, project managers, and accounting teams. This role requires attention to detail, strong organizational skills, and understanding of construction billing practices, including AIA billing, process billing, and lien waivers.
Essential Duties and Responsibilities:
- Prepare Monthly project billings by billing dates.
- Generate and submit invoices based on project contracts, change orders, and work completed for Lump Sum, GMP, and T&M invoices.
- Ensure invoices are accurate, compliant with contract terms and submitted on time.
- Produce customer billing packages including pay applications, schedules of values, affidavits and waivers.
- Submit invoices via customer online portal or by email in a timely, efficient and accurate manner.
- Research and communicate with project managers, clients, and the accounting team regarding billing issues.
- Work within a team to satisfy customer specific requirements.
- Provide report related to billing status for any open issues.
- Archive billing history to our accounting system.
- Support Project Group Management and Executives as needed.
Qualifications:
- Advanced MS Excel skills a must.
- Bachelor's degree with a concentration in Accounting or Finance preferred.
- Construction Billing experience is desirable.
- Detail oriented and highly organized.
- Exceptional critical thinking skills.
- Occasional overtime to meet billing deadlines.
- Strong organizational skills, problem-solving skills, attention to detail, and ability to multi-task.
- Able to work on multiple projects with accuracy and efficiency, while keeping to deadlines.
- Good communication Skills – Verbal and written. Be able to communicate effectively with project managers, customer, and co-workers.
We are unable to provide immigration sponsorship for this position.
#LI-JS1 #LI-Onsite
Health and Welfare Benefits
- Health and Welfare
- Medical
- Dental
- Vision
- Prescription drug
- Employee assistance program
Personal Benefits
- Paid vacation
- Company-paid holidays
- Sick leave
Financial Benefits
- 401(k) retirement savings plan
- Company-paid long-term disability insurance
- AD&D insurance
- Life insurance
About Legence
Legence, a Blackstone portfolio company, is an Energy Transition Accelerator™ that provides advisory services and implementation focused on financing, designing, building, and servicing complex systems in mission-critical and high performance facilities. With five decades of expertise in the built environment, Legence has a proven track record of reducing carbon emissions, implementing renewables, lowering utility costs through efficiency consumption, and making systems run better at unmatched speed and scale. To learn more about Legence and its services, visit https://www.wearelegence.com/.
Contingent Employment Statement
Offers of employment for this role may be contingent upon successfully passing a background check and/or drug screen. Execution of screens will vary based on role requirements and Company policy. All background checks and drug screens will be done in accordance with applicable federal, state, or local law.
Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law
EEO is the Law
Reasonable Accommodations
If you require assistance applying online, email ta@wearelegence.com. Please include a description of the specific accommodations you are requesting as well as the job title and requisition number of the position for which you are applying. If you are selected for an interview, please notify your recruiter of your accommodation needs. All efforts to provide reasonable accommodations will be made.
If you require assistance applying online, email ta@wearelegence.com. Please include a description of the specific accommodations you are requesting as well as the job title and requisition number of the position for which you are applying. If you are selected for an interview, please notify your recruiter of your accommodation needs. All efforts to provide reasonable accommodations will be made.
To all recruitment agencies
Legence and its affiliate companies do not accept unsolicited agency resumes. Do not forward resumes to our career’s alias or employees of Legence and/or its affiliate companies. Legence and/or its affiliate companies are not responsible for any fees related to unsolicited resumes. Any third-party recruiting agreements for Legence and its affiliate companies may only be executed by Legence Holdings LLC’s CHRO or Director of Talent Acquisition, without exception. All others are done without proper authorization and will not be honored. We will not be responsible for any fees under any third-party recruiting agreement not executed by said authority.
Pay Transparency Nondiscrimination Provision
Legence and its affiliate companies will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) Other details
- Pay Type Hourly
- Min Hiring Rate $30.00
- Max Hiring Rate $37.00
- Travel Required No
- Required Education Bachelor’s Degree
- Therma, 1601 Las Plumas Avenue, San Jose, California, United States of America