Garage - Fleet Manager

Under direction of the General Services Administrator, City of Lebanon Fleet Manager is responsible for planning, organizing, and directing the activities and projects of the automotive and equipment repair facilities of the Fleet Services Department and Garage Operations. 

Essential Duties and Responsibilities

• Supervises, directs, and evaluates fleet maintenance personnel, handling employee concerns and problems, directing work, counseling, disciplining, and completing employee performance evaluations.
• Supervises various vehicle/equipment routine and preventative maintenance, outsourcing, repair activities, and schedules.
• Coordinates and tracks all unscheduled, regular, and preventative maintenance repairs and other required work performed on the fleet.
• Analyzes maintenance and repair costs, and repair histories to determine the most efficient and effective repair procedures. Implements new programs as required.
• Ensures the completion of work projects and assignments, checking for errors and confirming adherence to specific work-related safety procedures, sanitation codes, and maintaining compliance with EPA, OSHA, TDOT, MSDS, and NHTSA policies.
• Oversees warranty recovery and claims.
• Oversees parts purchasing and inventory control.
• Develops specifications for new vehicle/equipment purchases.
• Recommends automated inventory control systems to leadership, implements software. 
• Develops, maintains, and analyzes various computerized records, files, and inventory control systems for all equipment repair, parts, supplies, and equipment histories.
• Coordinates with Department Managers, Department Heads, City Risk Manager, and Finance and Purchasing departments on all additions and deletions to the fleet and insurable equipment.
• Coordinates with City Emergency Services departments (police and fire) for vehicle maintenance, warranty services and safety inspections.
• Coordinates with and manages the vendor relationship with external service centers for specialty repairs or warranty work.
• Assists Public Services Department Head with operations budget and other City departments as it pertains to fleet maintenance and replacement; may be required to obtain cost estimates. 
• Monitors budget and reports to validate fiscal responsibility and proper maintenance.
• Responds to complaints received regarding maintenance or equipment defaults and works to correct these issues.
• Develops and maintains vehicle inspection program for drivers, operators, and mechanics, in coordination with Risk Manager. 
• Attends various meetings and training seminars, as determined by the Department Manager.
• Stays abreast of new technologies.
• Must accommodate various types of equipment and vehicles.
• Ensure equipment and vehicles are serviced properly
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Has considerable knowledge of the principles of supervision necessary for the performance of duties of Fleet Manager.

• Has thorough knowledge of the responsibilities of individuals directly supervised to ensure safe and efficient operations and completion of assignments.
• Is knowledgeable in repairing and operating light and heavy job-related equipment.
• Is able to use independent judgment and discretion in supervising subordinates, determining and deciding upon procedures to be implemented, maintaining safety codes and standards, and resolving problems in a timely manner.
• Is knowledgeable about various computerized inventory and vehicle maintenance programs.
• Is knowledgeable of budgeting process and inventory control systems.
• Knows how to determine and ensure the safety of work sites. 

• Is knowledgeable of the language and terminology used within the Department.
• Ability to read, analyze, and interpret the most complex documents.
• Ability to respond effectively to the most sensitive inquiries or complaints.
• Demonstrates strong written and verbal communication skills.
• Demonstrates effective and persuasive communication and presentations on controversial or complex issues to employees, management, public groups, and/or elected officials.
• Ability to work with advanced mathematical concepts.
• Demonstrates advanced and effective problem-solving skills.
• Ability to deal with formulas, scientific equations, graphs, etc.
• Ability to deal with a variety of abstract and concrete variables.
• Develops constructive and cooperative working relationships with others.
• Encourages others to express their ideas and opinions.
• Provides input into identifying and solving problems.
• Anticipates need of others for information about job tasks and work environment and provides it to them in a timely manner.
• Willingly assists others with job tasks when appropriate. 

EDUCATION, EXPERIENCE, CERTIFICATIONS REQUIRED

BA/BS Degree preferred, AA/AS Degree required AND a minimum of 4 years of fleet maintenance supervisory experience required.

OR equivalent combination of college coursework, training, certifications and 6+ years of relevant fleet maintenance supervisory experience may be considered in lieu of degree. 

APWA Certified Public Fleet Professional certification is a plus OR must obtain within 2 years from hire date. 

AND have a valid TN Driver's License with a clear driving record. CDL is a plus.

PHYSICAL DEMANDS, WORKING ENVIRONMENT AND REASONABLE ACCOMMODATIONS

Equipment Operated includes General office equipment.  Must be able to remain in a stationary position 50% of the time. Occasionally move about inside the office/building to access file cabinets, office machinery, the public, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, computer, printer, and telephone. Regularly positions self to maintain office area and items needed to complete daily tasks. Regularly communicates information and ideas so others will understand. Must be able to exchange accurate information in these situations. Occasionally ascends/descends stairs/ladders in various work areas. Frequently moves/transports up to 10 pounds. Occasionally moves/transports up to 50 pounds.  Occasional Work near moving mechanical parts. Occasional exposure to fumes or airborne particles. Occasional exposure to toxic or caustic chemicals. Occasional exposure to outdoor weather conditions. The work environment is often extremely noisy (examples: garage equipment, heavy truck noise, fleet equipment noise, etc).

It shall be the responsibility of the City of Lebanon Public Services Department to assess the type(s) of reasonable accommodations which may be necessary to allow the individual to perform the essential functions of this position and to provide such necessary reasonable accommodations to a qualified individual with a disability, provided that nothing herein shall be construed to require the provision of reasonable accommodations if doing so will impose an undue hardship on the employing agency or a direct threat to the safety of himself/herself or others.