THE Total Health Environment - Admin Support Specialist

Administrative Support Specialist

Location: Orange, CA

Hourly Range: $25 - $35/hr

Job Description:

The Admin Support Specialist helps executives, managers and employees perform their daily tasks and clerical responsibilities. They provide a diverse range of office support, with a significant portion of their work involving composing and preparing materials, coordinating schedules, handling communications and assisting with bookkeeping and budgeting operations.

Job Related Tasks:

• Process contracts and review construction budget with estimators.
• Process subcontracts and review proposals with estimator. 
• Send out insurance requests to subcontractors and COI’s to clients.
• Take notes on weekly project meetings.
• Review and process subcontractor invoicing and waiver releases. 
• Assist in providing quotes for equipment. 
• Process invoicing quotes on equipment. 
• Follow-up on accounts receivables from clients.

Qualifications:

• 3-5+ years’ experience
• Knowledge of Microsoft Windows Outlook, Teams/Zoom, PowerPoint, Word, and Excel
• Some construction experience a plus
• Must have reliable transportation
• Organized, Flexible, Adaptable Proactive Self-Starter requiring minimal hands-on management
• Detail-oriented with good follow-through
• Problem solving and critical thinking skills
• Great communication skills composing professional emails, messages and phone calls
• Positive attitude with strong relationship skills
• Works well in a demanding and fast-paced environment
• Able to prioritize tasks effectively