Office Assistant

Founded in 1856, Harris Beach and its subsidiaries provide a full range of legal and professional services for clients across New York state, as well as nationally and internationally. Harris Beach is among the country’s top law firms as ranked by The National Law Journal. Clients include Fortune 100 corporations, privately-held companies, emerging businesses, public sector entities, not-for-profit organizations and individuals. Principal industries Harris Beach represents include education, energy, financial, food and beverage, health care, insurance, manufacturing, medical and life sciences, real estate developers, and state and local governments and authorities. The firm’s more than 200 lawyers practice among offices throughout New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Uniondale, Washington, D.C. and White Plains, as well as in New Haven, Connecticut and Newark, New Jersey.

Location: Uniondale (100% in the office)

Do you have experience working in a law firm? Do you enjoy performing legal administrative support to attorneys and staff? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years?

Harris Beach’s Uniondale Office is in search of a high performing, legal professional with a cooperative, positive, and flexible attitude! You will thrive in this role if you have:

• Experience providing administrative support to a general litigation team, including e-filing and docking
• Sound judgment and a sense of accountability for working independently and proactively
• Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style
• Excellent multitasking and time management abilities
• Proficiency with MS Office, scanning, and profiling of legal documents
• Superior client service and listening skills for anticipating needs of clients and attorneys

The Office Assistant is responsible for hospitality, administrative assistance and overage, workflow overflow, document preparation, scanning/profile, word processing, and more. Do you have the drive and desire to:

• Greet clients and maintain a client-ready reception area; responsible for maintaining and scheduling conference room calendars, coordinating food and beverage set-up and supporting the IT and A/V needs
• Manage a high volume of phone calls and transmit messages accurately and promptly; Process incoming and outgoing mail including FedEx, certified mail, and UPS
• Provide daily assistance to administrative team with work overflow including word processing, document production, check request processing, time entry, initiating conflict checks and new client/matter requests, creating new client files, processing expense reports and more
• Assist with office related administrative items such as receipts and processing of the firm credit card; enter check and expense submissions in Chrome River; handle office petty cash; processing incoming checks and deposits
• Organize office copy centers, kitchen, conference rooms, etc.
• Learn the nuances and support the needs of various legal practice areas such as commercial litigation public finance, commercial real estate, medical life sciences, mass torts, healthcare, and more

Harris Beach recognizes everyone has a right to be included. You will be successful in your career at the firm if you:

• Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
• Believe in the firm’s core values: integrity, support, ingenuity, teamwork, and inclusion

• Enjoy working with diverse personalities within various levels of the firm
• Are comfortable working in the office every day

Harris Beach is committed to an inclusive environment and we welcome applications from diverse candidates with varied backgrounds and skills, including military experience. Harris Beach PLLC is an Equal Opportunity Employer.

Salary information below will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Office Assistant is 35 hours per week.

The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.