Contract & Risk Coordinator

JOB PURPOSE / POSITION OVERVIEW

The Contract and Risk Coordinator will be responsible for verifying compliance with subcontract agreements, managing and tracking insurance documents and claims, and supporting various risk management tasks. This position requires a detail-oriented individual who can effectively manage subcontract compliance, coordinate with subcontractors and insurance agents, and assist legal, risk, and safety departments in mitigating potential risks. The ideal candidate will work cross-functionally with subcontractors, insurance providers, and internal teams to ensure compliance with contractual and regulatory requirements and support risk mitigation efforts.

SITE / TEAM OVERVIEW

Develop your career and grow your skills in a high intensity, team-based environment with a winning culture that provides an opportunity to collaborate daily with a variety of departments and functional organizations

DUTIES / RESPONSIBILITIES

• Review and verify that subcontractors’ COIs are in compliance with the insurance requirements outlined in subcontract agreements.
• Ensure that COIs are up-to-date and meet all coverage limits, including general liability, workers’ compensation, and auto liability.
• Work closely with subcontractors and insurance agents to resolve any discrepancies or gaps in coverage.
• Maintain an organized system for tracking COIs and ensure timely follow-up with subcontractors to achieve compliance.
• Ensure that subcontractors provide and maintain the required bonds/SDI (performance bonds, payment bonds, etc.) in accordance with subcontract agreements.
• Work with subcontractors and bonding agents to address any bonding issues or non-compliance.
• Coordinate the execution of subcontract agreements by ensuring that subcontracts are routed to the appropriate parties for signatures.
• Maintain tracking of subcontract routing status to ensure timely execution.
• Ensure that all necessary subcontract documentation is complete, accurate, and signed by relevant parties.
• Assist in the subcontractor prequalification process by ensuring all necessary documents (insurance, safety records, financials) are received.
• Collaborate with internal teams to assess and approve subcontractors based on prequalification standards.
• Maintain an up-to-date list of prequalified subcontractors for upcoming projects.
• Assist the legal/risk department in tracking, monitoring, and reporting workers’ compensation (work comp) claims, general liability claims, and auto claims.
• Support the safety department in implementing and monitoring the employee return-to-work program for workers’ compensation claims.
• Assist in maintaining a reporting system for work comp, general liability, and auto claims, ensuring accurate data and timely updates for internal stakeholders
• Assist in various risk management tasks as assigned by the legal, risk, and safety departments.
• Participate in regular risk assessment meetings and provide input on strategies to minimize exposure to risks.

MINIMUM EXPERIENCE REQUIRED

• Bachelor’s degree in Business Administration, Business Law, Risk Management, Construction Management, or a related field preferred.
• 1-3 years of experience in contract administration, risk management, or related fields (preferably in the construction industry).
• Experience working with subcontractors, insurance documents, claims management, and compliance tracking.
• Excellent communication skills for interacting with subcontractors, insurance agents, and internal teams.
• High attention to detail and the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with construction management software (e.g., Procore) is a plus.
• Strong organizational skills and ability to maintain accurate and detailed records
• Self-motivated, proactive, and willing to learn.
• Strong problem-solving skills and ability to resolve issues independently.
• Ability to work well under pressure and manage competing priorities.
• Professionalism and discretion in handling confidential and sensitive information.

PHYSICAL DEMANDS / WORKING CONDITIONS (environment, noise level, public interactions)

• Office working environment with occasional travel to job sites
• Frequent use of telephone, computer, email, and other electronic devices to communicate with internal and external clients, trade partners, or vendors.
• Lift, push or pull objects up to 25 pounds.
• Will sit, stand, or walk short distances for up to the entire duration of shift/work day.
• Ability to wear required PPE on job sites.
• Job site visits require ability to maneuver around uneven terrain, large equipment, stairs.