Administrative Assistant - Business Services

Summary

The Administrative Assistant will be responsible for managing reports, handling monthly billing, maintaining and updating documentation, and overseeing the hiring and onboarding processes. The ideal candidate will possess strong written and verbal communication skills, the ability to work independently, and excellent organizational skills.

Essential Duties and Responsibilities

1. Prepare and manage various reports, ensuring accuracy and timeliness.
2. Handle monthly billing processes, including invoicing and tracking payments
3. Maintain and update company documentation, ensuring all records are current and easily accessible.
4. Coordinate the hiring process, including posting job openings, screening candidates, and scheduling interviews.
5. Conduct onboarding sessions for new hires, ensuring a smooth transition into the company.
6. Communicate effectively with team members and external partners.
7. Assist with other tasks as needed.
8. Comply with all agency policies, procedures, and safety standards throughout work areas and maintain the same to meet CARF, the Department of Labor, and other regulatory standards.
9. Other duties as assigned.

Supervisory Responsibilities

None

Education Requirements

High school diploma or general education degree (GED).

Experience Requirements

Proven experience as an administrative assistant or in a similar role.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must maintain the ability to pass a criminal background check and random drug screens.

Skills and Abilities

1. Strong written and verbal communication skills.
2. Excellent organizational and time-management abilities.
3. Ability to work independently and handle multiple tasks simultaneously.
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
5. High level of attention to detail and accuracy.
6. Ability to maintain confidentiality and handle sensitive information.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
• The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• The noise level in the work environment is usually moderate.

The above duties and responsibilities are essential job functions subject to reasonable accommodation. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job and/or apply for the position, absent undue hardship.This job description is not to be interpreted as an all-inclusive list of duties, responsibilities, or requirements. Employees may be required to perform additional job- related tasks as assigned, subject to reasonable accommodation.