Clinics Coordinator

The Clinics Coordinator will be responsible for preparing for clinic days and running the day to day operations of the clinics.

Responsibilities:

·         Ensuring the clinics are ready for examinee and doctors visits. This will include preparing the clinics for the day, the charts and forms

·         Greeting examinees, explaining forms, and check them in. Log in any films brought in by the claimants

·         Chaperoning exams if needed

·         Informing clients about no shows

·         Helping schedule testing if needed by physicians

·         Cleaning all exam rooms after exams and prepare for next exam

·         Downloading recorders, confirming all dictation has been received and completing forms

·         Contacting clients for authorizations if additional time is required by physicians and making notes in MACO

·         Taking inventory of the clinic supplies and notifying supervisors when equipment is needed

·         Picking up and purchasing food items for clinics and doctors’ lunches. An OMAC credit card will be provided to you

·         Tracking monthly credit cards services and turning in receipts

·         Providing excellent courteous service to visiting examinees and physicians at all times

·         Other duties as needed or required

Qualifications:

·         High school diploma or equivalent

·         Basic computer experience

·         Minimum 2 years customer service experience

·         Courteous professional manner

·         Ability to exercise sound judgment and flexibility should difficult situations arise

·         Ability to learn new policies and procedures quickly

·         Attention to detail

·         Excellent oral and written communication skills

·         Ability to present oneself in a professional manner with regards to personal appearance and hygiene

·         Team player, with a pleasing disposition and service orientation