Administrative Manager

Responsibilities 

Responsible for assisting operations in the planning and execution of projects, as well the administration of the location office, including the scheduling of business activities, preparation of various documents, management of telephone and email correspondence, conducting research for special projects, and various other responsibilities as assigned.  

Position Requirements

• Uses Gaylor Performance Values as tools to carry out all job responsibilities.
• Maintains confidentiality of all information.
• Assists the location Operations Manager with the day to day operation of the location office.
• Works with project teams to ensure attainment of project objectives. 
• Schedules and maintains calendar of appointments, meetings, travel itineraries, and coordinates related arrangements.
• Prepares, composes, and initiates correspondence, memoranda, presentation materials, and reports.
• Organizes and prioritizes workload to meet deadlines.
• Answers and screens telephone calls, takes messages, provides information, or redirects calls as appropriate.
• Receives and directs visitors.
• Arranges meetings and conferences and prepares and distributes meeting agendas and minutes as required.
• Utilizes the assistance of others on “as needed” project basis.
• Maintains appropriate records, files, documentation, etc. 

Minimum Requirements: