Executive Administrative Assistant
Executive Administrative Assistant
The salary range for this role is $48,900-$65,000
FreshRealm is a Food-as-a-Service company revolutionizing the food system. The company's end-to-end platform enables food businesses to meet the demands of the modern consumer and provide high quality food to everyone, every day, everywhere. From development to fulfillment, FreshRealm offers a broad range of solutions and services to every segment in the food industry. FreshRealm's channel-agnostic platform is transforming an entire industry as it enables the benefits of speed, scale, innovation and strong economics. Are you seeking an opportunity to impact the food industry? Our dynamic team is on the lookout for passionate, driven individuals to join us in revolutionizing the way we eat.
The Executive Administrative Assistant will be responsible for delivering a high standard of administrative support to the senior leadership team. The Executive Administrative Assistant must have the ability to anticipate and resolve conflicts as they arise and prioritize issues. This position requires excellent interpersonal and relationship-building skills – and must use a solutions-oriented approach to support and address the business needs of the office, including supporting other team members, and business partners as required.
• Assists with administrative matters, including confidential issues such as legal and financial information; exercises discretion and independently performs a wide variety of duties in support of C-level executives.
• Organizing and maintaining the executive's schedule, including setting up meetings, appointments, and conferences. Coordinating with internal and external stakeholders to ensure that the calendar is up to date and conflicts are avoided.
• Booking flights, accommodations, and transportation for domestic and international travel. Preparing detailed itineraries, including backup plans for any changes or disruptions. Managing travel expenses, and other logistical details.
• Organizing and facilitating meetings, including setting agendas, taking minutes, and ensuring all necessary materials and technology setups are prepared. They may also coordinate larger events or conferences.
• Performs other related duties as assigned.
Skills:
• Bachelor’s Degree or an accredited 4-year College or University
• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external team members
• Strong verbal and written communication skills.
• Ability to handle confidential information professionally.• Strong calendaring and travel planning experience, preferably dealing with complex meeting scheduling and shifting priorities.
• Knowledge of Microsoft Outlook, Excel, PowerPoint and Word and a range of presentation software.
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Comprehensive benefits package for full-time employees including medical, dental, vision, pet insurance and legal insurance
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401(k) with company match that is immediately vested
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Life and ADD insurance
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Opportunities for career growth with a dynamic company that is changing the landscape of fresh meals.
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Paid time off
Our Values at Work
We believe that ACTIONS speak louder than words and our company values align to those ACTIONS.
In Our Daily Work, This Looks Like
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ACCOUNTABILITY: Set clear objectives and prioritize your tasks Hold yourself and your teams accountable for meeting deadlines Learn from your mistakes and use it as a learning opportunity to improve next time
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CHALLENGE WITH CURIOSITY: We challenge and engage with each other through curiosity and a drive to innovate and transform. This encourages us to learn from one another, be open-minded to other perspectives and possibilities, and continuously improve and problem-solve with intensity. We persevere through challenges, observe patterns, and pay attention to the details to make connections others may overlook, allowing us to exceed expectations.
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TRANSPARENCY & HONESTY: Maintain open and consistent communication. Admit mistakes and take ownership Document decisions to help avoid misunderstandings
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INNOVATION: Work with the end-user in mind and create solutions that will add value Question existing norms, assumptions, and best practices Experiment and take calculated, data-driven risks
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OBJECTIVITY: Utilize data and make data-driven decisions at every opportunity
- NIMBLENESS: Utilize time management to help stay focused and on task with urgency es and make adjustments accordingly Delegate and trust others to handle specific responsibilities with resources and support
- SUCCESS THROUGH OUR CUSTOMERS: Know your audience and the type of work they expect to receive as the end-result of a project, initiative, or task Seek feedback at different stages to ensure you’re on the right track Foster collaboration among cross-functional teams to ensure you’re providing the best experience and service to our consumers
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NIMBLENESS: Utilize time management to help stay focused and on task with urgency es and make adjustments accordingly Delegate and trust others to handle specific responsibilities with resources and support
Employee pay will vary based on factors such as qualifications, experience, skill level, competencies and work location. We will meet minimum wage or minimum of the pay range (whichever is higher) based on city, county and state requirements.
We are an Equal Opportunity Employer
We are an Equal Opportunity Employer.
Other details
- Job Family *Corporate
- Job Function Individual Contributor
- Pay Type Salary
- Linden, NJ, USA