Administrative Assistant, Executive

*This position is working in office. 

Summary:  Under limited supervision and with significant independent judgment, executes administrative policies; provides administrative support to one or more company executives by performing some or all of the following duties.

Essential Duties and Responsibilities:

1. Provides meeting and travel support, including:
   1. Coordinates manager and department calendars; schedules meetings and appointments.
   2. Arranges travel plans and itineraries.
   3. Arranges meetings, programs, events, or conferences and monitors event budget.

2. Prepares and distributes documents and manages files, including:
   4. Composes and distributes documents, including correspondence, memos, reports, meeting summaries, procedures, agreements, agendas, etc.
   5. Maintains electronic and manual file systems

3. Provides administrative support to a variety of operating functions, projects, or program, such as:
   6. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.
   7. Provides project support by conducting basic research and updating project reports.
   8. Coordinates activities relating to department accounting and budget including processing invoices, consolidating budgets, reporting variances, etc.

4. May serve as a member of project teams, contributing to the achievement of project objectives.

5. Performs other duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

Level 5:   Bachelor’s degree (B.A.) from four-year college or university; or four to six years related experience and/or training; or equivalent combination of education and experience.