Administrative Staff - Business Office Manager

Waterstone on Augusta, a property managed by Spring Arbor is looking for an experienced full-time Business Office Manager to join our team! The Business Office Manager is an essential part of the leadership team and success of the community. The BOM is responsible for maintaining all business operations of the community, including administration, accounting, and administrative human resources duties. This integral role is also responsible for fostering an environment of respect, inclusion and open communication with team members, residents, and family members. The ideal candidate will be organized, love seniors and have excellent time management skills. 

WHAT WE OFFER!

• Competitive pay
• Medical, Vision & Dental Coverage 
• Supplemental insurance including short-term, long-term disability and life insurance
• Generous Paid Time Off (PTO)
• 401(k) Retirement with immediate vesting!

WHAT YOU WILL DO!

• Maintain and audit all financial records and accounts receivable software/records
• Bill and audit monthly charges to residents/residents’ families
• Oversee petty cash and resident funds
• Complete all bank transactions in a timely manner
• Reconcile the community’s corporate credit card monthly
• Track expenses authorized by the community
• Review and code invoices for payment
• Performs administrative tasks in ADP for hiring, terminations, and personnel changes. 
• Coordinates New Hire Orientation
• Communicate and assist team members with enrollment in benefits when eligible
• Assist Executive Director with marketing strategies and telephone and walk-in inquiries
• Supervise receptionists
• Audit timecards prior to payroll to ensure Department Heads have completed in time for payroll to be processed by the payroll department
• Create and maintain confidential team member files
• Prepares, reviews, and submits necessary documentation for resident move-ins, move-outs, transfers and ancillary charges
• Create and maintain confidential business files for residents in accordance with community policy and HIPAA guidelines

WHO WE WANT!

We seek team members who share our values of serving with character, gratitude, purpose, and heart! Our ideal candidate will also have the skills and experience indicated below. If this sounds like you, apply today!!

• Available to work Monday - Friday, 8-5 
• Available to work 1/2-day Saturday and 1/2-day Sunday, approximately every 8 weeks
• High School diploma or equivalent required
• Prior experience with accounts receivable billing
• Minimum of 3 years of experience in senior living preferred
• Possess strong organizational skills, detail oriented with the ability to multitask and meet deadlines
• Valid driver’s license and safe driving record
• Experience using basic math skills and accounting principles in a work environment
• Proficient in Microsoft Office
• Knowledge of Accounting and Human Resources Software
• Knowledge of effective supervisory and management practices, techniques, and methods

WHO WE ARE!

Just as a family makes a house a home, our family of dedicated professionals makes Spring Arbor a place where our residents feel loved, like an extension of the family. Spring Arbor has continued to build on its successes, owning and operating senior living communities across multiple states, providing exceptional care and services to our residents. From Residential Assisted Living to Memory Care, our team nurtures each resident's independence by promoting dignity and choice in a setting of compassionate care. Join our team and work with us here. You’ll love it! To learn more about our organization, please visit www.springarborliving.com.

Spring Arbor Senior Living is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.