Specialist, Pre-Lien - Finance - Mesa, AZ

Join our group of passionate team players, committed to providing the best level of service for our clients in a rewarding environment.   

WHO WE ARE:

Founded in 1950, Empire Cat is a world-renowned Caterpillar dealer and a top private company in Arizona.  We are a third-generation family-owned company with over 3,700 employees across 30+ locations throughout Arizona, Nevada and portions of Eastern California.  We are a diverse group of people, but we all share an inspiring vision to BE THE BEST. That vision is achieved by our individual commitments to work hard and live our core values every day. 

WHAT WE OFFER:

• Competitive Pay
• Vacation & Sick Leave
• Medical/Dental/Vision
• 401(k)
• Tool Discounts/Tool Insurance 
• Technical Training & Professional Development Classes
• And More

JOB DETAILS:

JOB SUMMARY: 

Secure our Lease and Rental Accounts receivable via the lien laws of the states that our equipment operates in. Provide job payoffs for leased and rented equipment to Account Managers, Credit Managers, and clients as needed.  Minimize losses to the company by providing high quality preliminary notices that may be executed if necessary.  Support the Credit Department by assisting internal and external clients.  Provide lien law and bond claim information to Account Managers and Credit Managers.

ESSENTIAL FUNCTIONS: 

• Review completed pre-liens daily for accuracy. Update existing pre-liens with location changes and amend prelien amounts as necessary. Monitor outstanding prelien requests for timeliness and maintain systems as necessary. 
• Prepare waivers and collect pertinent data for record storage. Discuss project options with clients and refer them to appropriate Credit Manager as necessary.
• Make recommendations and advise Credit Managers of Empire’s lien or bond claim rights during collection process of rental invoices.
• Prepare Bond and Lien Claims as necessary with direction Legal department, Director of Credit and Credit Manager.
• Gather data and prepare management reports as necessary.
• Identify potential problems and recommend corrective action.
• Review active Rental Risk reports and advise Credit Managers of past due rental invoices.
• Maintain integrity of Rental Risk data and ensure that job locations are consistent.
• Administer credit card processing platform. Maintain active users and recommend changes to procedures as necessary.
• Assist credit managers with research and reconciliation of troubled or difficult accounts.
• Maintain personal working knowledge of state Lien Laws and the Bond Claim process.  Attend seminars and continuing education classes and workshops to maintain current knowledge.
• Provide Credit Department notary services.
• Work safely at all times.  Adhere to all applicable safety policies.  Comply with all company policies, procedures, and standards.

ADDITIONAL RESPONSIBILITIES: 

• Conduct training for Empire personnel and attend meetings to participate in informal discussions as requested.
• Perform general credit department duties and serve as a backup for other department duties as necessary (answer incoming calls, account research, letters, process applications, and trade references) as time permits.
• Work within and promote corporate values.

KNOWLEDGE SKILLS AND ABILITIES:

• Must have knowledge of Lien Laws of states where Empire operates.
• Must have interpersonal skills to professionally assist customers and employees in widely varied activities.
• Must be able to analyze customer account information to correctly determine credit worthiness.
• Must be able to learn, understand, and improve the credit account collection system to efficiently manage credit receivables.
• Must have strong verbal and written communications skills as required in customer and inter-departmental contact.
• Ability to maintain consistent attendance.

EDUCATION AND EXPERIENCE: 

• Proof of high school diploma or General Education Degree (GED).
• Minimum 5 years’ experience in general business, finance, credit and/or accounting experience and/or education to perform credit and accounting responsibilities.
• Registered notary preferred.
• Must be able to communicate (speak, read, comprehend, write) in English.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit, use hands to handle or feel; and talk or hear.
• The employee is frequently required to stand; walk; reach with hands and arms; climb or balance; and stoop and kneel.
• The employee is occasionally required to lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision.
• If on an occasional basis, employees perform duties that Empire in good faith believes could affect the safety or health of the employee performing the task or others, then their role would be classified as working in a Safety-Sensitive Position.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; indoor working environment.
• The employee is occasionally exposed to wet and/or humid conditions, extreme cold, and extreme heat.
• The noise level in the work environment is usually office moderate.