Trade Compliance Manager

Live an Adventure, Master your Craft, Find your Purpose

At Dynamic Aviation, we solve unique challenges for our customers with innovative aviation solutions. Our focus is on operations that serve, protect, and enhance the lives of families and communities worldwide. Whether modifying aircraft to help protect our service members overseas, performing geographical mapping for scientific research, or working to suppress large wildfires on the West Coast, we serve with integrity and excellence. 

Job Purpose:  The Trade Compliance Manager coordinates all import/export transactions and ensures that appropriate documentation and that all applicable laws are followed for the movement of company equipment and material as well as information/data transfers.  This position trains, leads and supervises the Trade Compliance Assistant. 

Duties:                                                                          

• Serve as primary Dynamic Aviation interface with US Customs, Directorate of Defense Trade Controls, (DDTC, US Department of State), and Bureau of Industry and Security (BIS, US Department of Commerce)
• Prepare and process import/export documentation according to regulations
• Maintains physical and digital records for all programs- including licenses/exemptions, Ferries, ISR staff with PPE issued
• Responsible for the movement of equipment and material in/out of country in compliance with all applicable regulations
• Work with PMs, Pilots, and Logistics regarding all OCONUS flights to ensure paperwork is produced and prepped. and brokerage paperwork is submitted as needed
• Monitor changes in import/export laws or regulations and modify Dynamic Aviation process and procedures accordingly
• Advise internal customers on import/export restrictions, requirements or other customs-related matters
• Monitor and trace the location of company equipment and material
• Maintain inventory and space for Secured ITAR closet in AAB building. Ensure compliance with proper locking and access with Security
• Confer with officials in various agencies to facilitate clearance of goods through customs and quarantine
• Provide advice on transportation options for company equipment or material and review needed Commercial Invoice documentation for completion
• Complete all application paperwork for export and import licenses
• Ensure maintenance of current licenses and renewals
• Maintain and update company Export Compliance Manual to reflect current changes in Export Reform and how it impacts the company. This includes creating new P&P/SOPs as needed to address changes, issues, and general process updates
• Maintain an update SOPs on annual renewal basis at minimum
• Perform regular, quarterly, internal export compliance audits
• Perform export compliance training for company personnel (Trade Compliance staff, one-on-one, group, department. annual companywide training, and Senior Leadership training).  Produces and maintains companywide trainings with training department
• Work and meet with members of other departments to ensure proper trade compliance (Logistics, BD, Security, Etc.), Subcontractor/Contractor reviews and working with their Trade Compliance departments regarding licenses, shipping, etc.
• Responsible for filing in the Automated Export Systems (AES)
• Maintains AES system accesses for Company and various departments that use system. Includes training
• Administer annual performance/90-day performance reviews
• Monitor, review, and approve employee time in HRIS
• Work with HR and manager to correct or reward personnel behavior as needed
• For Trade Compliance staffing, works with HR to complete Job Descriptions and ads, review candidates, conduct interviews, and chooses the right candidate to fill the position
• Reviews Job duties for team and recommends adjustments
• Obtain and maintain Empowered Official designation to complete licensing with the DDTC; but to also enforce compliance in all areas of the company according to federal standards.
• Completes Annual Renewal of DDTC Registration which includes working with Senior Leaders to confirm details, and helps create Corporate Structure Documents to include with renewal application
• Maintains SNAP-R (BIS licensing system for Non-USML controlled items) and CARM (Canadian systems for brokerage) logins and communications.
• Complete End User Export Screenings for Sales
• Obtains and Maintains POAs for logistics personal and TC staff for imports
• Ability to address company compliance issues as they occur during normal business hours as well as outside normal business hours due to international location needs
• Maintain and add to ERP system as needed regarding updates and changes, which includes Schedule B, CCL, HTS/HS, BIS, USML codes and classifications for both US and international systems
• Maintain ITAR secure Drives for ISR Programs
• Address issues with all levels of Senior Leadership, Management, Contractors, and other departments to ensure complete compliance with Federal Regulations
• Other duties as assigned

Skills/Qualifications:

• Minimum BA or BS degree, is required; minimum of five (5) years direct experience in export licensing of ITAR and EAR controlled articles and technology is preferred

• Previous experience performing import/export coordination responsibilities for a medium sized government contractor
• Must be detail oriented and extremely well organized
• Experience providing excellent customer service to internal and external customers
• Excellent written and verbal communication skills
• Knowledge of and experience working with laws, legal codes and government regulations
• Ability to work productively in a fast-paced, changing environment
• Experience and confidence in Microsoft Office products, ERP systems a plus. Proficient at learning multiple online environments (local and at a federal level).
• Must have the ability to obtain Security Clearance (Secret Minimum) and maintain based on Federal Regulations and trainings with Security Department.

• Prior supervisory experience is preferred

DA1

It is the policy of Dynamic Aviation to prohibit and eliminate discrimination on grounds of race, color, religion, sex, (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity, national origin, ancestry, age, disability, veteran status, marital status, or any other characteristics protected by law. It is also Dynamic Aviation's policy to provide equal employment for all and comply with any affirmative action obligations pursuant to the Federal Executive Orders, 11246 and 11375, as amended.