Administrative Assistant (Bilingual Spanish)

The Child Center of NY strengthens children and families with skills, opportunities, and emotional support to build healthy, successful lives. Founded in 1953, The Child Center of NY has become a powerful community presence throughout the city. With 50 locations and 100 programs in NYC’s most under-served communities, our 1,000+ results-oriented professionals make a difference for more than 40,000 children and their families each year.

Summary 

The secretary is responsible for performing clerical duties using specific knowledge of the program and program procedures. Duties may include scheduling appointments, billing clients, and compiling and recording client charts, responsibilities for client records, reports, and correspondence. 

Essential Functions: 

• Screen incoming telephone calls and direct to appropriate staff; record and transmit messages as needed.
• Announce clients and visitors. 
• Schedule and confirm client appointments.
• Interview clients to complete documents, case histories, or forms, such as intake or insurance forms.
• Responsible for fees, deposits, and reconciliations 
• Prepare and maintain client records and correspondence files (i.e.,reports, invoices, financial statements, letters, case histories and medical records.
• Perform various administrative functions, such as ordering and maintaining an inventory of supplies.
• Other related duties as assigned.

Minimum Qualifications:  

• High School diploma or equivalency. 

• Bilingual in one or more of the following: Spanish
• 2 years related experience.  

• Proficiency in Microsoft Office and Excel 

• Superior typing skills (60 -70 wpm). 

The Child Center of NY is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status or any other category protected by Federal, State or local law. EOE M/F/D/V

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