Staff: Advancement - Constituent Record Coordinator

Working at Cedarville University is more than a job, it's a calling. A call to help equip students to go into the world and do great things for the Kingdom. A call to use the gifts God has given you to make the most of every day. A call to work as unto the Lord. God is doing great things at Cedarville University and we are excited for you to be part of it.

When applying, please include a resume/CV and cover letter in PDF format. Additional documents will be requested if needed. Please do not submit documents that include dates of birth, social security numbers, or that require password access. 

POSITION SUMMARY DESCRIPTION:

The Advancement Constituent Record Coordinator is a 12-month, hourly staff member with the primary responsibility of maintaining accurate demographic information in the database for Advancement-related constituents (donors, alumni, etc.). In addition, this position assists in the identification of future Cedarville University donors by conducting research appropriate to the fundraising goals of the Advancement division.  

ESSENTIAL FUNCTIONS OF THE POSITION:

1. Create, maintain, and link new individual, corporate, foundation, and educational institution records for constituents using information from research, returned mail, campus partners, update requests, and other sources.

2. Perform regular data maintenance projects within the database, including but not limited to duplicate record resolution and identification/removal of inaccurate and outdated constituent information; create queries and reports to aid this ongoing maintenance.

3. Work collaboratively with campus partners (Human Resources, Academic Schools and Departments, Athletics, etc.) to retrieve and upload relevant data into the constituent database.

4. Locate and verify constituent information using LexisNexis, Kindsight or other informational resources.

5. Compile prospect research using multiple online sources to identify donors with capacity and affinity for Cedarville; add relevant research information to a constituent’s record.  

6. Keep current on database best practices; assist the Director of Research and Reporting with developing and updating database record policies and procedures.

7. Perform occasional gift processing and receipting tasks.

8. Provide periodic administrative support to Research and Reporting and Advancement Operations leadership.  This support includes but is not limited to facilitating phone and written correspondence with constituents, scheduling meetings, coordinating food for events, and assisting with supply purchasing and expense tracking.

9. Train and supervise student worker(s) in their daily tasks of database maintenance, as needed.

11. Other duties as assigned.

QUALIFICATIONS:

• Associate's degree (bachelor's degree preferred) in a related major or an equivalent
• combination of education and experience from which comparable knowledge and
• abilities can be acquired.
• Exceptional skills in typing (45+ wpm)
• Exceptional skills in Microsoft Word, Excel, and database software.
• Excellent skills in problem-solving, interpersonal communications, and organization.
• Energetic, detail-oriented, diligent; able to handle pressure.
• Experience in maintaining high levels of confidentiality.

REQUIRED MENTAL/PHYSICAL ABILITIES:

• Must be able to sit at a desk for extended periods of time.
• Must be able to touch type.
• Must be able to operate a computer.
• Must be able to communicate through verbal and written means.
• Must be able to perform basic mathematical equations.
• Must be able to lift objects up to 25 pounds on occasion.
• Must be able to apply established policies and procedures to work requirements.
• Must be able to prioritize work with minimal supervision on a day-to-day basis.
• Must be able to provide verbal and/or written instructions to others on required procedures.
• Must be able to maintain a high level of confidentiality.
• Must be able to make repetitive motions with wrists, hands, and fingers.

We Offer an Exceptional Employee Experience:

• A commitment to Scripture that informs everything we do –transforming lives through excellent education and equipping students to stand for the Word of God and the Testimony of Jesus Christ. We are a mission-led, Christian institution with numerous opportunities for your growth and contributions.
• An excellent and comprehensive employee benefits program for eligible employees and their families.
• Meaningful Christian community and fellowship among students, faculty, and staff.
• A beautiful, well-maintained campus with modern facilities in the serene, family-oriented town of Cedarville, Ohio.
• Free access to our first-class Athletic and Recreation Facilities.
• Free employee parking.
• Free access to Centennial Library campus resources.
• Campus Bookstore and Campus Dining Hall discounts.
• Opportunities to foster growth through chapel and other university-sponsored events.
• Opportunities to share the gospel worldwide through Global Outreach mission trips.

Contact Information:

All official inquiries should be directed to Teresa Day, Director of Staffing Services. Applicants must agree with and be willing to abide by Cedarville University's doctrinal statement, community covenant, and general workplace standards.  

This position is subject to the University's verification of credentials and other information required by law and Cedarville University policies, including the completion of a criminal history investigation. This position is located in Cedarville, Ohio. Cedarville University is an Equal Opportunity Employer.

Cedarville University is an Equal Opportunity Employer.