Senior Specialist, Construction Disbursement

GENERAL SUMMARY

Under supervision of the Construction Loan Administrator Supervisor & Officer this position is responsible for construction loans from initial set up to full repayment; enters budget and new loan data entry into CLCS; reviews and monitors construction loan data entry for completeness and accuracy. Exercises good judgment within defined procedures and practices to determine appropriate action. 

ESSENTIAL FUNCTIONS

• Reviews the approval terms of the Credit Committee Report (CCR) and essential documentation ensuring the accuracy of the budget.
• Enters new construction loans in the CLCS system. Sets up loan budget; reviews data input for accuracy and ensures the new loan set up line item budgets are in accordance with approval. 
• Sets up construction loan disbursement files. 
• Ensures the timely process of all construction loan disbursements which requires reviewing, analyzing and disbursing construction loan draws per guidelines and obtaining approval from the relationship manager in accordance with approval guidelines. Obtains title insurance date down/change orders for each draw request when required.  Enters draw request on CLCS; 
• Orders third party inspection reports, balances borrower’s construction loan budget against bank records and meets borrower’s time frame to ensure the highest level of customer service.
• Ensures receipt and approval of inspection and title date down reports for all voucher disbursement requests. Schedules all disbursement transactions and inputs requests into the CLCS system. Prepares and presents disbursement documentation from the system; monitors and balances disbursement report. 
• Monitors interest reserve adequacy on all accounts; assures accurate billing if and when interest reserves are exhausted.
• Monitor use of borrower’s soft cost funds and disbursing funds on borrower’s behalf.
• Calculates the disbursement draw funding to the specific line item in the budget.  Identifies insufficient funds in the budget line item as well as the overall budget and obtain approval for budget change request.
• Obtains Sales Agreements; Prepares demands for unit sales and enters pay-downs of units sold on the CLCS system and releases lien on sold units.
• Issues accurate pay off demands and ensures all fees, principal and interest are properly calculated and collected. 
• Maintains current property and general liability insurance for all files.
• Ensures that all disbursement documentation is scanned and saved in the imaging system.
• Interfaces with relationship managers, title companies, appraisal department, construction services, accounting and etc. to manage the servicing of loan portfolio.
• Provides excellent customer service to clients. Responds to general inquiries on loan status.
• Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities.  Follows all Bank policies and procedures, compliance regulations, and completes all required annual job-specific training. May be asked to coach, mentor, or train others and teach coursework as subject matter expert.
• Process all other miscellaneous activities, projects, and assignments as requested. 

QUALIFICATIONS

• Education:    High School diploma or equivalent.  Bachelor’s Degree preferred.   
• Experience:  5 or more years of experience in commercial real estate construction loan administration; Demonstrated ability to administer a portfolio of complex commercial real estate construction loans including participation loans; Strong technical expertise in construction loan administration functions; Considerable knowledge of commercial real estate construction financing including multi-phased construction and multiple collateral properties; Experience in commercial lending terminology, commercial loan practices and requirements, loan servicing, loan documentation and legal and documentation compliance; Considerable knowledge of construction finance, accounting and data systems.  
• Skills/Ability: Ability to work in a fast pace environment while maintaining a high level of accuracy; Ability to work on multiple projects with the flexibility for changing priorities; Excellent analytical, problem-solving and organizational skills; Excellent communication skills; Strong work habits, attention to detail and teamwork. Strong computer skills including Microsoft Office (MS Word, Excel, Outlook), construction budget and disbursement programs or other compatible programs.  Use of CLCS construction system a plus; Bilingual (English, Mandarin or Cantonese) is a plus.

OTHER DETAILS

$31.25 – $40.86 / hour
Pay determined based on job-related knowledge, skills, experience, and location.