Director of Capital Project Management

This Full-Time position is eligible for the Carnegie Museums' many Benefits. 

Please scroll to the bottom of this page to see information on the starting pay rate. 

The Director of Capital Project Management is responsible for assisting the Director’s Office in the planning and implementation of small, medium, and large renovation, new construction, facility, and exhibition-related capital projects throughout the Science Center’s building and across its campus.

QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong ability to resolve conflict.
• Excellent interpersonal and communication skills.
• Ability to manage multiple projects and disciplines simultaneously is absolutely essential.
• Strong ability to work with limited supervision.
• Demonstrated ability to effectively communicate and coordinate actions with senior staff, immediate staff, contractors, architects, and specialty consultants.
• Demonstrated ability to develop, monitor, and work within fixed project budgets and schedules.
• General knowledge of appropriate laws and regulations as they apply to the design and construction of cultural and public assembly facilities.
• Working knowledge and familiarity with AIA standard forms of agreement and related project documents.
• Knowledge of fixed price, guaranteed maximum price, and design-build project delivery methods, and the design and construction practices associated with each method.
• A general understanding of historic and state-of-the-art mechanical, electrical, life safety, and building management control systems.
• Ability to draft solicitation documents including Requests for Qualifications (RFQ), Requests for Proposals (RFP), and others.
• General knowledge and experience in public entitlements processes.
• A working knowledge of MS Windows, Access, Word, Excel, and scheduling software such as Primavera, SureTrack, or MS Project.
• Basic knowledge of accounting and bookkeeping.
• Ability to work with and maintain confidential information
• Knowledge of applicable local, state and federal codes as well as other constraints imposed by funding agencies.

EDUCATION AND EXPERIENCE:

• BA or BS in architecture, engineering (mechanical, electrical, or civil), construction management, or other related field from an accredited college or university; extensive experience may be substituted for a degree.
• Additional coursework or seminars in construction practices, building codes, construction, or contract law, the Americans with Disabilities Act, project scheduling, cost estimating, and the like are desirable.
• A minimum of 5 years of experience at a supervisory level managing and directing multiple medium and large projects is required.

LICENSE REQUIRED:

Valid Driver’s License 

MACHINES AND EQUIPMENT:

None specified 

PHYSICAL REQUIREMENTS:

• Must be able to access all areas of the museum and various worksites to perform work and assess project status that would otherwise require walking, standing, use of hands to finger, handle, or feel, and reach with hands and arms.
• Occasionally required to access various heights that would otherwise require climbing, balancing, reaching, kneeling, crouching, or crawling.
• Must be able to perceive, differentiate, and compare projects to work specifications which would otherwise require close vision and distance vision.
• Regularly visits project construction sites during all phases of construction, both indoors and outside, in all types of weather conditions.
• Conditions on the project site may be hazardous, therefore, wearing a hardhat and/or protective clothing may be required; exposure to loud noise, dust, and fumes from some construction operations is common.

OTHER REQUIREMENTS:

• Must be able to work various schedules and times including daylight, evenings, nights, and weekends.
• Must carry and respond to his/her cell phone due to frequent travel outside of the office.
• Extended and/or variable working hours may be required.
• May be required to travel to investigate methods, materials, and equipment for projects, in and out of the Pittsburgh area.

RESPONSIBLE FOR:

Architects, contractors, and consultants.

PRINCIPAL ACCOUNTABILITES:

Project Related Functions:

Project Development and Design Phase

• Oversees the scoping, planning, programming, and design phase with CSC user groups, and administers the design and construction process for multiple simultaneous projects, ranging in size from $15,000 to $2 million.
• Serves as each project’s liaison from inception to closeout
• Works with CSC departments to define project scope, time constraints, schedule, and preliminary budget:
• Assists in the development of detailed project budgets;
• Solicits the assistance of appropriate contractors, design professionals, and vendors to determine appropriate budgets for projects.
• Ensures that project requirements are included in project planning and agreements.
• Ensures that all required approvals are obtained consistent with the project schedule and legal requirements.
• Assists in the selection of design professional(s):
• Communicates project scope, design intent, and budget;
• Assists in fee negotiations, drafts the design professional’s contract and/or scope of work, oversees the design, assures appropriate review of the design by appropriate CSC and CM Departments, assures the development of appropriate bidding documents, and manages the bidding process;
• Answers questions posed by the design professionals or acquires the information from other CSC/CM staff as appropriate and to resolve any issues that may arise during design;
• Ensures that written meeting minutes are kept and communicated with the design professional as appropriate.
• Authorizes expenditures for design professionals in accordance with internal policies, procedures, and agreements. Take the lead on creating new policies, procedures, agreements where needed.
• Maintains project records, project schedule, budget, and cash flow:
• If discrepancies arise, determines their legitimacy and whether alternatives exist;
• Discusses with appropriate design professional on the project and notifies the Director with potential corrective measures.
• Reviews drawings and specifications prepared by architects and engineers to become familiar with the project and to assure compliance with CM standards and program requirements.
• Participates in pre-bid conferences with the design professional and prospective bidders; answers contractor questions or seeks answers to questions with appropriate individuals and communicates these answers in writing.
• Receives and evaluates bids in conjunction with the DO:
• Drafts contract in accordance with established procedures for review by DO;
• Communicates status of project award to bidders as appropriate.
• Identifies, specifies, bids, develops, and issues purchase orders or contracts for all materials, labor, and services to be directly purchased; coordinates the delivery of these items with the project schedule and the contractors working on the project.
• Produces ongoing progress and status reports, both financial and narrative, as required by the DO, which includes the development of a detailed project description, budget, and a short narrative about the project.

Project Construction Phase

• Oversees the construction process for multiple (likely 4 - 8, but sometimes more) projects to confirm compliance with contract documents, CM requirements, construction schedules, and the maintenance of a safe worksite.
• Coordinates activities with adjacent areas and organizations to minimize disruptions to CSC operations.
• Establishes clear and accountable roles for each member of the construction team as required by the project.
• Develops and coordinates project schedules (workflow) for projects involving multi-disciplined trades.
• Regularly inspects each construction site (frequency ranges from twice per week to several times a day depending on project’s complexity, schedule, amount of coordination for shutdowns, and number of problems to resolve) to assess contractors’ compliance with contract documents, workplace safety, adherence to project schedules, quality of work, and to understand and resolve problems.

• Verifies the existence of contractor safety programs.
• Determines when to solicit the support of the Security Department or outside agencies as appropriate when hazardous materials are discovered on a construction site; arranges for and coordinates the investigation and removal of hazardous materials and ensures that work resumes in as timely a manner as possible.
• As the CSC representative, participates in project job meetings with contractors and design professionals to monitor progress of the work and coordinates resolutions to problems that arise:
• Maintains records of all meetings;
• Ensures that all problems and significant project events are recorded and that written resolutions are communicated appropriately;
• Writes and communicate critical project matters to all appropriate parties (both internal and external).
• As changes to work becomes necessary, communicates all relevant information to affected parties and departments, including users (for any impact to the expected product), other FP&O departments as appropriate, and members of the design and construction teams.
• Coordinates utility shutdowns and other construction project disruptions of CM services with appropriate departments.
• Observes building system tests or specific tests on component elements; arranges for the participation of other museum staff as appropriate.
• Accompanies architects, engineers, and any review agencies (e.g., insurance, government) during construction site inspections, and works with the project design team and contractor to resolve any issues that arise.
• Reviews and approves all Applications for Payment and invoices:
• Assures all Applications for Payment have been reviewed by the design professional in a timely manner;
• Prepares both financial and narrative reports as required by the DO;
• Ensures a smooth transition from the construction process into occupancy and use; acquires from contractors and coordinates the transfer of all closeout documentation (including but not limited to: warranties, shop drawings, submittals, as-built drawings) to appropriate departments
• Ensures that user department(s) and facilities staff are familiar with the work so they may be able to use and maintain the project.
• Should post-construction problems arise, identifies issues and discusses appropriate corrective measures with the appropriate design professionals and the contractor; reports issues with cost or time implications to DO and affected departments.
• Assists other departments with projects that are jointly managed (e.g., exhibitions).
• Participates in short-term and intermediate planning of minor and major construction projects.
• Performs other duties as assigned by the DO.

Planning and Development of Strategic Priorities

• Works closely with FP&O to identify short-, mid-, and long-term priorities for repair/replacement of CSC facilities and aging building systems/infrastructure, including main building, former Highmark SportsWorks building, and USS Requin Submarine.
• Works closely with DO on campus planning efforts including riverfront, new front entrance, and development of surrounding parking lots

Leadership:

• As a Director, participates in staff development and the creation of an effective organization which can meet the present and future demands of the facility, and provides responsive and effective services in support of the mission of the institution
• Reports regularly to the Senior Leadership Team and participates in in strategic planning conversations with other senior management at CSC.
• Develops facility standards consistent with the mission of the institution and industry best practices.
• Supervises, directs, and controls the day-to-day project-related participants to assure that all tasks are performed according to established project priorities.
• Supervises and mentors small project management team of direct reports with a focus on their professional growth and development.
• Implements and supports, in a spirit of cooperation, all policy decisions to achieve a cohesive and efficient management effort.

Administration:

• Establishes and maintains a project cost management system that is reconciled with accounting records on a regular basis.
• Working with staff from FP&O team, reviews existing facility records and establishes and maintains a comprehensive record document system.
• Cooperates with and coordinates activities with other departments.

• Develops and maintains effective channels of communication across departments to encourage cooperation among staff and increase effectiveness.
• Ensures that all required warranties, shop drawings, submittals, as-built drawings, and other project documents are provided and properly assembled at the completion of a project.

 Human Resource Management:

• Establishes and maintains productive working relationships with staff, public, and private groups who utilize the facilities.
• Identifies project-staffing requirements and makes recommendations for additional staffing if required.

Budget Responsibilities:

• Prepares project budgets for areas of responsibility and assures that functions are carried out within the parameters of the budget.
• Provides information for other budgetary functions to DO.

Quality Assurance:

• Establishes building standards with the assistance of FP&O staff and ensures that standards are implemented and maintained in all projects.
• Engages required quality control, testing inspections, and other specialty consultants to ensure that technical and legal requirements are maintained.

Equipment/Supplies Management:

• Assists in the development of purchasing policies and procedures to ensure that quality and cost goals are maintained and ensures that procurement occurs within budgetary constraints.

• Interfaces with vendors and department staff to ensure that quality and cost-effective products are used.
• Assists the FP&O maintenance and operations team in identifying equipment and facility needs related to upgrades or new construction.

Training and Safety:

• Keeps abreast of new technology, applicable laws, and standards in areas of responsibility.
• Maintains professional development through participation in professional organizations and industry contacts.
• Seeks ongoing training to enhance or learn new relevant skills.
• Plans and oversees training for staff upon employment and throughout term of employment.

Sustainable Design and Energy Management:

• Establishes sustainable guidelines for each project consistent with CSC goals for sustainability.
• Evaluates project impacts on CSC infrastructure and direct all project implementation to minimize impacts.
• Implements project under LEED certification process when applicable.

General Duties and Responsibilities:

• Observes safety and security procedures.

• Exhibits courtesy and sensitivity in interactions with the various internal and external customers.
• Projects the image and attitude of Carnegie Science Center.

Expecting starting pay range, based on experience, $85,000-$105,000.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity

The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.   

*GUIDANCE ON ESSENTIAL FUNCTIONS:   The Americans with Disabilities Act (“ADA”) requires employers to consider and accommodate qualified individuals with disabilities.  An individual is qualified if he or she can perform the essential functions of a job with or without reasonable accommodation. An essential job function is any task that is a fundamental part of the job.  When considering essentiality, one must focus upon whether the function is essential to this particular job and not to the department as a whole. Some additional guidance on essential functions follows below.  Please note that the following guidelines are non-exhaustive.  If you have any questions or need additional guidance, please contact Human Resources. A. Is the function required to be performed on a regular basis? If the function is rarely performed, it may not be essential. B. Is the function highly specialized? Is the incumbent hired for his/her expertise or ability to perform the function?  The need for special expertise is an indication of an essential function. C. Does the position exist, at least in part, to perform the function?  If so, the function is more likely to be essential. D. How much time is spent performing the function and how often?  Note that even functions performed 10% of the time could be essential if they are required on a regular basis. E. Would elimination of the function fundamentally alter the job?  If so, the function is more likely to be essential. F. What are the consequences of not requiring the incumbent to perform the function? If they are significant, the function is more likely to be essential.  G. Are there a limited number of employees among whom the performance of the function could be distributed if the incumbent could not perform it?  If so, it is more likely to be essential.