STEM Education Coordinator, Temporary

This is a temporary full-time, benefits eligible position. This temporary position is expected to last from March 3, 2025, through August 2025.

The STEM Education Coordinator is responsible for the coordination and logistics for Service and Engagement events, camps, classes, competitions, and programs, while participating in a team approach to the smooth development, operation and delivery of science programs. Duties include managing staff schedules, creating rosters, supplies ordering and inventory, assisting in preparing and maintaining educational materials, prepping supplies for upcoming events and programs, and coordinating facility resources with other education team members and other departments and divisions. Responsible for working collaboratively with other departments to develop innovative and popular educational programming and enhancements that advance the vision and mission of CSC.

QUALIFICATIONS:

EDUCATION & EXPERIENCE:

• Bachelor’s Degree and 1-year professional experience in program execution is required. Program and/or event planning, coordination, and facilitation required.
• Experience in informal education, science communications or classroom education in a changing environment is preferred.

KNOWLEDGE, SKILLS, ABILITIES:

• Requires a highly organized individual who can multitask and work on multiple competing priorities at one time. Ability to manage complex tasks in a dynamic environment is essential. Must possess a collaborative, team-focused attitude; be innovative, creative, and attentive to detail.
• Candidates must have effective communication skills, both oral and written, as well as presentation skill required.
• Candidates must be able to work independently and demonstrate good judgement.

MACHINES AND EQUIPMENT: Proficient with Microsoft Office Suite, Microsoft Teams, and Google Apps.

PHYSICAL REQUIREMENTS:

• Job is primarily mobile in nature. 
• Programs involve full mobility and require one to be able to lift about 20 pounds. 
• Position works with foods processed in facilities with nuts, eggs, and other dairy products.  Chemicals vary by program. 
• Must attend safety trainings regularly and be current on SDS compliance. 
• Some evening and/or weekend hours required.

ESSENTIAL FUNCTIONS AND ACCOUNTABILITIES:

LEADERSHIP

1. Assist with training and motivating staff in select program areas to carry out goals and objectives of program delivery. Assist with training staff on content, classroom management, camps, classes, event, competitions, and program specifics. Hold all team members accountable to the highest standards for performance.
2. Coordinate and oversee instructor and educator staff schedules to ensure effective delivery of all camps, classes, events, competitions, and programs.

PROGRAMMATIC

1. Assist in the development and execution of the overall programming strategy for out of school learning at CSC to provide students and teachers with the highest quality programs and maximize revenue opportunities.

2. Assist in the development of new programs, evaluation of programs and curriculum development. Organize, maintain and modify educational and safety materials. Coordinate supplies ordering, inventory, and material preparation.

3. Assist in creating highly effective, accessible, and enjoyable experiences for all participants with the goal of increasing awareness of science and technology concepts, regional innovation, and/or STEM related careers.

4. Ensure that camps, classes, events, competitions, and programs are inclusive to people with varying interests, ages, genders, backgrounds, and abilities.

5. Develop and enact strategies to widen participation and audience reach across STEM camps, classes, events, competitions, and programs.

6. Assist with the development of camps, classes, events, competitions, and programs, and deliver programming on an as-needed basis.

7. Collaborate with other departments on operations and logistics of on-site events.

8. Coordination of all external contributors and exhibitors.

9. Collaborate with LMS manager to plan, upload, and launch virtual camps, classes, events, competitions, and programs.

10. Coordinate logistics and delivery of programs with STEM Education department staff, Special Events, Culinaire, FP&O, Call Center and other Science Center personnel to ensure clear communications and scheduling.

11. Motivate program delivery staff who conduct various education programs, working directly with the visitors, to assure program quality and excellent customer service.

FINANCIAL

1. Working in concert with supervisor to analyze annual departmental budgets that focus on efficiency, productivity, and sustainable operations.

2. Maintain project budgets and schedules, ensuring that programs achieve the highest level of quality while remaining within budget and meeting all assigned criteria.

3. Assist with preparing and monitoring program budgets to assure fiscal sustainability and overall budget management. Meet or positively exceed annual revenue and expense goals.

COLLABORATIVE

1. Identify opportunities to develop collaborative programming opportunities with the other components of Carnegie Museums (CM): Carnegie Museum of Natural History (CMNH), Carnegie Museum of Art (CMOA), and the Andy Warhol Museum (AWM).
2. Coordinate with creative and community partners to develop and promote programs. Develop, maintain and deepen relationships with related external organizations, such as colleges and universities, industry trade associations, cultural organizations, and others.

GENERAL COORDINATOR-LEVEL LEADERSHIP

1. Actively seek professional growth opportunities and keep abreast of new and emerging technologies, techniques, and applications within both the science/technology field and the museum/visitor experience field to grow professionally and to ensure and improve the relevance, quality, and effectiveness of all departmental programs and priorities.

2. Represent CSC at internal and external meetings professional networks to promote and ensure widespread and accurate knowledge of CSC’s overall mission and activities.

3. At all times, uphold CSC’s Four Keys of Operation: Safety, Courtesy, The Experience, and Efficiency; interact with all colleagues in a professional and respectful manner in accordance with CSC Community Norms.

4. Serve at all times as an exemplary advocate for and model of Carnegie Science Center’s Quality Service and policies related to Diversity, Equity, Accessibility, and Inclusion, and act in accordance with the organization’s strategic vision.

5. Intentionally look for and foster opportunities to collaborate with other CSC departments and/or CM components to eliminate programmatic silos and create a holistic visitor experience.

6. Provide “front line” support, as needed, over the course of the year during times of peak visitation (e.g. holidays, special events, STEM competitions, STEM camps, etc.)

7. Maintain basic departmental responsibilities (timely email, phone, communication; calendar management; regular availability for meetings between 8:00am and 4:00pm Monday – Friday); etc.

8. Perform other activities as required by manager. 

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity

The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.   

*GUIDANCE ON ESSENTIAL FUNCTIONS:   The Americans with Disabilities Act (“ADA”) requires employers to consider and accommodate qualified individuals with disabilities.  An individual is qualified if he or she can perform the essential functions of a job with or without reasonable accommodation. An essential job function is any task that is a fundamental part of the job.  When considering essentiality, one must focus upon whether the function is essential to this particular job and not to the department as a whole. Some additional guidance on essential functions follows below.  Please note that the following guidelines are non-exhaustive.  If you have any questions or need additional guidance, please contact Human Resources. A. Is the function required to be performed on a regular basis? If the function is rarely performed, it may not be essential. B. Is the function highly specialized? Is the incumbent hired for his/her expertise or ability to perform the function?  The need for special expertise is an indication of an essential function. C. Does the position exist, at least in part, to perform the function?  If so, the function is more likely to be essential. D. How much time is spent performing the function and how often?  Note that even functions performed 10% of the time could be essential if they are required on a regular basis. E. Would elimination of the function fundamentally alter the job?  If so, the function is more likely to be essential. F. What are the consequences of not requiring the incumbent to perform the function? If they are significant, the function is more likely to be essential.  G. Are there a limited number of employees among whom the performance of the function could be distributed if the incumbent could not perform it?  If so, it is more likely to be essential.