Associate, Membership and Annual Giving

This is a union position. 

There is no cultural organization in the world quite like Carnegie Museums of Pittsburgh. With a legacy of discovery and outreach dating back to 1895, today we are a family of four diverse, dynamic museums; Carnegie Museum of Art, Carnegie Museum of Natural History, Carnegie Science Center, and The Andy Warhol Museum. We are committed to being inclusive, both onsite and online, and to exploring with our audiences the big ideas and issues of our time.

Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

Carnegie Museum of Pittsburgh seeks a Full-Time Associate, Membership & Annual Giving to work directly with the Senior Director of Membership & Annual Giving. The Associate is responsible for performing diversified development, writing, administrative, and event functions for membership and annual giving.

Evening, weekend, and holiday work is required.

Qualifications

• A bachelor’s degree or equivalent combination of education and experience is required.
• Three years of office administrative or development experience preferred.
• Exhibits the collaborative and adaptive nature necessary to foster strong relationships and exercises sound judgment, tact, and diplomacy with members, donors, visitors, volunteers, and museum staff.
• Must be technologically proficient with Microsoft Office products, including Word, Outlook, Access, Excel, Project, and PowerPoint, and comfortable with exploring and learning new technologies.
• Demonstrated ability to maintain confidentiality and discretion to interact well with all levels of staff, community leaders, and the general public.
• Excellent project management skills required.
• Raiser’s Edge or Tessitura fundraising software knowledge a plus.
• Experience in non-profit educational or cultural organizations desirable.
• Must possess excellent verbal, written, and organizational skills.
• Evening, weekend, and holiday work is required.

PHYSICAL REQUIREMENTS: Work is primarily sedentary in nature; no special demands are required. 

Principal Accountabilities

• Assists the Senior Director of Membership & Annual Giving in a variety of administrative functions, including calendar management, scheduling meetings, responding to messages and inquiries, and drafting and sending correspondence.
• Assist the Senior Director on CORE team projects for the mapping, configuration, and implementation of Tessitura and Prospect2.
• Responsible for alerting management to any issues that prevent adherence to expected schedules and for routine reporting tasks to measure performance.
• Writes, proofreads, and prepares written material and correspondence.
• Must follow assigned protocols for collecting and verifying information used in correspondence.
• Assists with end-of-year processes, customer service, gift processing, and fulfillment.
• Creates Powerpoint presentations, updates reports, and compiles data to provide reporting and information to various stakeholders.
• Provides prompt and courteous customer service at all times. Understands and can explain and apply associated rules, regulations, policies, and procedures.
• Assist in maintaining complete and accurate records of project status and performance.
• Responsible for ensuring accurate record keeping in the department’s databases and other areas where documentation is stored.
• Must respect the confidentiality of data and ensure ethical standards of the field are followed.
• Updates and stores information about processes and procedures in the appropriate location.
• Processes department invoices, including the assignment of account numbers and tracking expenses to approved budgets.
• Monitors budgets as assigned and brings to management's attention any areas of concern.
• Accomplishes responsibilities in a timely fashion with a minimum of supervision and meets established deadlines.
• Represent CMP’s membership program in public and at internal and external events. Nights, weekends, and holidays are required.
• Identify, track, and report on sponsorship opportunities and recognition across membership marketing assets and programs.
• Complete monthly inventories of collateral materials
• Other duties as assigned.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity

The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.   

*GUIDANCE ON ESSENTIAL FUNCTIONS:   The Americans with Disabilities Act (“ADA”) requires employers to consider and accommodate qualified individuals with disabilities.  An individual is qualified if he or she can perform the essential functions of a job with or without reasonable accommodation. An essential job function is any task that is a fundamental part of the job.  When considering essentiality, one must focus upon whether the function is essential to this particular job and not to the department as a whole. Some additional guidance on essential functions follows below.  Please note that the following guidelines are non-exhaustive.  If you have any questions or need additional guidance, please contact Human Resources. A. Is the function required to be performed on a regular basis? If the function is rarely performed, it may not be essential. B. Is the function highly specialized? Is the incumbent hired for his/her expertise or ability to perform the function?  The need for special expertise is an indication of an essential function. C. Does the position exist, at least in part, to perform the function?  If so, the function is more likely to be essential. D. How much time is spent performing the function and how often?  Note that even functions performed 10% of the time could be essential if they are required on a regular basis. E. Would elimination of the function fundamentally alter the job?  If so, the function is more likely to be essential. F. What are the consequences of not requiring the incumbent to perform the function? If they are significant, the function is more likely to be essential.  G. Are there a limited number of employees among whom the performance of the function could be distributed if the incumbent could not perform it?  If so, it is more likely to be essential.