Expeditor I, II, III or Sr.

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Boardwalk is a limited partnership operating in the midstream portion of the natural gas and natural gas liquids industry, providing transportation and storage services for our customers. Our 14,000 miles of pipeline and storage assets provide diverse market connectivity to producers and end-users who need reliable sources of natural gas for power generation, home heating or petrochemical feedstocks. We have the experience, knowledge, and flexibility to design service offerings and create system enhancements tailored to our customers’ needs throughout the 13 states in which we operate. As an organization focused on sustainability, we are committed to protecting the environment while delivering this energy source. This commitment is made to our customers, employees, and the communities in which we operate. We incorporate environmental stewardship, safety, and compliance into our day-to-day operations and seek to strengthen and support the communities we serve. Additional information about the company can be found online at www.bwpipelines.com.

We are currently looking for an Expeditor I, II, III or Sr. to work in our Owensboro, KY location. 

POSITION DESCRIPTION:

• PRIMARY:  Responsible for expediting materials orders in support of Sourcing Specialists, Engineering, Operations, Construction, IT, General & Administrative and 3rd Party firms for timely tracking, inspection and delivery of purchased goods and services.
• SECONDARY:  Responsible for administrative support of Supply Chain functions, besides Procurement (Inventory Management, Investment Recovery, Strategic Sourcing, Logistics and Fleet Services)

Essential functions:

• Expediting:
  • Track & report delivery status for materials on current basis. 
  • Contact suppliers on critical action dates to obtain confirmation of compliance to project schedules. 
  • Follow-up on late receipt notices.
  • Monitor shipment of equipment/materials thru receipt fabrication and delivery point, maintaining close contact w/ appropriate materials receiver and PMs (for proper matching and payment by accounting.
  • Immediately notify appropriate parties (Buyer and internal BWP customers) of adverse scheduled delivery deviations for material/service schedules. 
  • Research and resolve receiver issues for missing documentation (shipping docs, drawings, MTRs, etc)
  • Attach supplier-provided documentation (shipping docs, drawings, MTRs, etc) to Purchase Orders in WCI database, for proper project documentation and historical purposes.
  • Expedite bid requests that aren't in compliance w/ bid closure dates. 

• Reporting:
  • Prepare and distribute weekly reports to Project Management.
  • Participate in Project Team Meetings (Capital/Growth, as well as Maintenance) to provide necessary information for job specific order status; collaborate on resulting Action Items. 
  • Track and monitor open requisitions.
  • Prepare and distribute weekly reports to Project Accounting, Accounts Payable and Supply Chain for operational purposes, as well as at month-end for Accounting close activities.  Chief among these is "Matching Holds" Report, which requires investigation/resolution averaging 194 POs, w/ multiple line items each. 

• Administrative:
  • Resolve invoice discrepancies that do not alter terms of Purchase Order. 
  • Assist Strategic Sourcing and Procurement in supplier evaluation process. 
  • Assist w/ competitive and sealed bidding, including but not limited to summarizing bid results for proper documentation. 
  • Track and monitor open Requisitions thru Financial System DOA Approval path, to ensure timely processing as well as achievement of proper milestones for projects. 
  • Ensure all POs requiring vendor signature/acceptance and/or BWP counter signature is obtained in a timely manner.
  • Ensure all pertinent documents are attached to POs in Oracle (may include, but not be limited to, RFQ, Bid Analysis, Relevant Correspondence, Internal Audit Waivers, Sole Source Memos, Progress Payment reviews, Signed PO documents, vendor acknowledgments, etc.) This has increased recently, due to PHMSA enhanced documentation requirements of Mega-Rule. 

• Inspection:
  • Coordinate 3rd Party Inspection Reps for visiting a Supplier's facilities for inspection, or to positively impact deteriorating project delivery schedules.
  • Organize inspection reports and attach to POs in WCI. 

REQUIRED SKILLS, KNOWLEDGE, AND EXPERIENCE: 

• General Business background, with experience in administrative support
• Good mathematics and computer skills
• Strong communication (written and oral), as well as interpersonal skills
• Must be organized and creative, while having both a customer focus, as well as ability to establish priorities

PREFERRED SKILLS, KNOWLEDGE, AND EXPERIENCE: 

• Previous experience in a purchasing/procurement or accounting role
• Knowledge of Oracle EBS, especially Purchasing and iProcurement modules
• Proficient knowledge of MS-Word and Excel software

REQUIRED EDUCATION:

• High School Diploma

PREFERRED EDUCATION:

• Additional Business Training

ADDITIONAL INFORMATION:

Boardwalk Pipelines, LP maintains a drug-free workplace and will require pre-employment drug & substance abuse testing before hire.

Boardwalk Pipelines, LP is an equal opportunity / affirmative action employer. All applicants will be considered for employment regardless of race, color, religion, age, sex, gender identity, national origin, veteran, or disability status.