Executive Assistant

TSIF is looking to hire an Executive Assistant to support our government client at the Pentagon in Arlington, VA. This position is 100% on site and requires an active Secret clearance.  Responsibilities include but not limited to:

•  Assist, coordinate, facilitate, and oversee guiding the progress of multiple special projects and activities with varying timelines and due dates
  •    Assist with the identification and documentation of standard operating procedures, processes, and guidance to ensure operation efficiency and effectiveness
  •    Assist in the review and drafting responses to data calls, trend analyses, or other inquiries that require analysis of operations and mission execution
  •    Provide assistance in planning and managing activities such as requirements analysis, business process improvement, program planning and execution support
  •    Perform a wide variety of tasks associated with supporting government and military staff in the conduct of day-to-day operations; assisting with both complex and general administrative duties
  •    Perform schedule/calendar management tasks, such as arranging travel; scheduling meetings, conferences, speaking engagements, and other appointments; ensuring there are no schedule conflicts; and ensuring staff being supported have pertinent information regarding regarding their schedules
  •    Perform office management tasks, such as managing managing office supply inventory, minimizing downtime of office equipment, and ensuring classified information is handled properly.
  •    Manage the flow of information to and from senior leadership
  •    Receive and make phone calls on behalf of senior leadership
  •    Open and sort mail
  •    Review and summarize memos and documents prior to forwarding to senior leadership
  •    Assist in preparing and formatting information for internal and external distribution
  •    Maintain and manage correspondence packages
  •    Create presentations, write reports, transcribe meeting minutes, edit and proofread documents of various types
  •    Set up and manage electronic and paper filing systems 
   
  Basic Qualifications:
  •    Active Secret clearance required
  •    Experience working in a military environment and be able to recognize military ranks and address senior military personnel appropriately.
  •    Familiarity with enterprise correspondence systems (CATMS/ETMS2) and electronic travel systems (DTS)
  •    Excellent oral and written communication skills.
  •    Ability to multi-task effectively. 

TSIF offers a competitive benefits package to include: paid holidays, paid time off including sick and vacation leave, medical, dental and vision insurance, flexible spending accounts, short and long term disability, company paid life insurance, 401(k) with a company match and discretionary profit sharing and tuition reimbursement.