Subcontracts Administrator

Panhandle Power Solutions is seeking a highly talented Subcontracts Administrator to support all organization business lines.

RESPONSIBILITIES:

• Foster relationships internally with stakeholders and externally with suppliers and other groups.
• Communicate effectively, resolve conflicts, solve problems, and make efficient and effective supply management decisions.
• Perform subcontracting and procurement functions.
• Develop understanding of procurement systems and tools.
• Prepare and solicit Requests for Proposal (RFP) and Requests for Quotation (RFQ) for all services and goods.
• Prepare and executes purchase orders and agreements.
• Work on several projects simultaneously with ability to prioritize to ensure all deadlines are met and maximize impact and results. Communicate effectively with internal clients regarding subcontract progress and accomplishments.
• Negotiate deviations from company Terms & Conditions and minimum insurance requirements needed for various Scopes of Work.
• Must be familiar with and preferably have significant experience with standard contractual Terms and Conditions and their meanings.
• Must have a working knowledge of Certificates of Insurance as well as different policy types and limits.
• Maintain subcontract and procurement documentation.
• Contact subcontractors for timely submittal of proposals, and clarifications, and signed contractual Agreements.
• Tabulate and evaluate subcontractor and supplier proposals.
• Achieve savings targets relative to management established benchmarks by managing workload in accordance with business objectives and internal client priorities.
• Review invoices and resolves discrepancies.

QUALIFICATIONS:

• Bachelor’s degree in supply chain, business, engineering, construction management, economics, or similar field.
• 5+ years of experience in subcontracting, procurement  or other similar function.
• Competency to perform subcontracting and procurement functions.
• Experience in managing tactical and strategic supplier relationships.
• Previous experience working in a consulting engineering or professional services environment.
• Excellent analytical, judgment and practical operating skills in a multi-location, project-based industry.
• Excellent organizational, administrative, and problem-solving skills.
• Ability to work in a fast-paced, growing environment with high demand to flexibility.
• Demonstrated ability to identify business process issues and drive process improvement.
• Excellent interpersonal, written, and communication skills.
• Advanced computer skills and ability to use procurement systems.
• Proficient in Microsoft Word, Excel and PowerPoint, and Adobe Acrobat.

• Location: Destin, FL (in-office full time) or Remote.

Eagle Global Scientific, LLC offers a competitive benefits package to include: paid holidays, paid time off including sick and vacation leave, medical, dental and vision insurance, flexible spending accounts, short and long term disability, company paid life insurance, 401(k) with a company match and discretionary profit sharing and tuition reimbursement.