OFF ADM - 9903 Corporate

Summary / Objective

As Office Coordinator you will perform a wide range of office and clerical duties to ensure smooth operation of the day-to-day business in our office, including administrative support in the accounting and real estate departments and the receptionist role. You will be the first line of communication for telephone conversations and visitors that come through the front door.

Essential Functions

• Multi-line telephone switchboard

• Responsible for the UPS account and mailings.

  • In charge of coordinating and organizing monthly store shipments

  • Monthly Return packs from the Stores

  • Mailing out certified letters

  • Postage machine maintenance

• Maintain Home Office supplies

  • Staples

  • AFS – Paper

  • Copiers           

• Kitchen Duties

  • Prostar account

  • Trips to the grocery store

  • Filling and emptying the dishwasher

  • Stocking the refrigerator

• Petty Cash

  • Petty Cash Report

  • Petty Cash Exceptions

  • Preparing Journal Entries

• Uniform Orders

  • Approving employees orders

  • Placing special orders

  • Being a direct contact for KTM Uniforms

• Birthdays and Anniversaries

  • Notify District Managers of upcoming birthdays and anniversaries

  • Circulate greeting cards for Home Office celebrations

• Store List Updates

• Weekly & Monthly Reports

  • Receipt Audit Trail

  • Transaction Audit Trail

  • Delivery Recap

  • Monthly P&L Binders

  • Monthly Actual VS. Budget Binders

  • Monthly Financial Statements

• Real Estate

  • Store business licenses

  • Remodel orders

  • Facilities maintenance history

  • Invoice processing

  • Reports as needed

Competencies

• Proficiency in Excel

• Microsoft Office, including Word and Outlook

   

Work Environment

This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, phones, photocopiers, fax machines, and scanners.

Position Type / Expected Hours of Work

This is a full-time position.  Days and hours of work are Monday through Friday,

8:00 a.m. to 5 p.m. unless flex schedule is requested per Company standard.

The Office Coordinator Position is required to embrace and represent the Company’s TRUE NORTH GUIDING PRINCIPLES.

• Servant Leadership

• Law of Process

• Ownership

• Customer-Centric

• Character