Construction Administrative Assistant

For more than a century, Ben E. Keith Company has been a leader in fine food and premium beverage distribution, and we strive to consistently exceed our customers’ expectations. 

Our Food Division is a complete broad line multi-state distributor, and our Beverage Division operates throughout the state of Texas as a proud distributor of Anheuser-Busch products, craft and import beer brands, spirits, and wine.

We are dedicated to the growth and success of our business, our customers, and our employees—continuing our commitment to delivering quality since 1906.

 Beverage Careers

 Food Careers

Position Summary and Responsibilities:

Role Overview:

The Construction Administrative Assistant will support the Director of Construction and project teams with various

administrative and management tasks. This role involves coordinating and managing project documents, assisting in

project planning and execution, maintaining records, and providing general administrative support. Strong

communication, organizational skills, and the ability to handle multiple projects are essential.

Key Responsibilities:

Project Coordination

•Create RFPs (Request for Proposals) that summarize the scope of work and construction standards.

•Help manage the competitive bid process from beginning to end.

•Coordinate tasks and deliverables for project planning and execution.

•Take accurate meeting minutes and ensure project teams complete follow-up

Administrative Duties

•Develop and update administrative systems for efficiency.

•Maintain contact lists and electronic filing systems.

•Assist in preparing reports, communications, and meeting minutes.

•Scan and copy documents and notarize documentation as required.

•Provide administrative support to the construction team and the Director.

Financial Management

•Track, review, and code invoices and submit them for approval and payment.

•Assist with vendor approval and setup for payment, including insurance and tax information.

•Submit and reconcile expense reports.

•Solicit pricing from contractors and prepare bid comparisons.

Documentation and Record Maintenance

•Manage project archives, ensuring accuracy and organization of drawings, contracts, warranties, and other documentation.

•Maintain control of all project documentation and update project records.

•Create, manage, and track RFIs (Requests for Information) from the field to the architect/engineer of record.

•Utilize construction management software to keep project information current and accessible.

Education and/or Work Experience Requirements: 

· Highly detailed, meticulous, and results-driven.

· Ability to work semi-independently and in a corporate office environment.

· Excellent interpersonal communication skills, both written and verbal.

· Strong problem-solving skills and ability to meet deadlines.

· Self-motivated, proactive, and able to accomplish tasks without direct oversight.

· Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

· Experience with Adobe Acrobat, Microsoft Project, SharePoint, and Access preferred.

· Ability to interact with others daily in an exciting, challenging, and ever-changing work environment.

· Skilled in communication, organization, teamwork, accuracy, attention to detail, time management, and assistance of others.

· In-person role at Food Division General Office in Fort Worth, TX.

Education: 

· A high school diploma or equivalent is required; a college degree is preferred.

· 5 to 20 years of related education and/or experience.

· Minimum of 3 years experience in administrative support preferred.

· Knowledge of food industry regulations, OSHA guidelines, and environmental standards preferred.

Physical Requirements:

· Ability to perform essential job functions consistently, safely, and successfully with the ADA, FMLA, and other

federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.

· Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local

standards.

· Capability to lift and carry up to 20 lbs

Ben E. Keith (BEK) Company is one of the largest food and beverage distributors in the United States. We are a family-owned business with a long-standing tradition of supporting the diverse communities in which we live and work. Our competitive employee benefits provide health and financial protection to our employees and their families.
 

·         Medical, Dental, Vision, Life Insurance

·         Short and Long Term Disability

·         401K with matching contribution

·         Profit-Sharing Plan (100% company-paid)

·         Employee Assistance Program

·         Wellness Program

·         Educational Assistance Program

·         Paid Vacation and holidays

·         Employee Credit Union

We have sought to create an environment in which the contributions of each employee at Ben E. Keith are fully valued. This means more than simply treating one another with respect; it also means considering how all our people can positively impact the quality of the decisions we make about our business.
 

Here at Ben E. Keith, we recognize that our workforce reflects the increasingly diverse nature of our society, and we want to do all we can to take advantage of that diversity with both our external and internal customers. We believe our differences are also our strengths and we want to do all we can to use those strengths to find more creative solutions for the business challenges we face. Ben E. Keith is an equal employment opportunity, affirmative action employer. VEVRAA Federal Contractor

Minorities/Females/Veterans/Disabled