COR - Corporate - Buyer II - AUI

Position Description:

Position Summary

At AUI, we are recruiting a Buyer II, who will be responsible for the procurements of products and services in an efficient manner, utilizing competition to obtain the best product at the lowest price consistent with the specifications, performance, and delivery schedule. All procurement results in the best overall value to AUI.  Conduct procurement activity and represent AUI with a high level of integrity. Ensures compliance with AUI Policies and Procedures, National Science Foundation (NSF) Proposal and Award Policies and Procedures Guide, Sponsor Award Agreements, and other government regulations and purchase order terms and conditions. Commits corporate funds based on signature authority, or acquire signature approval for purchase orders above signature authority.

This position is remote and based anywhere in the U.S.

What You Will be Doing:

• Ensure all purchase requisitions and supporting documents are complete and accurate. Verify proper approval signatures on requisitions. Assist with the preparation of purchase requisitions when needed.
• Request product samples, catalogues and data specification sheets for technical personnel requisitioners.
• Prepare and send Requests for Quotes, and make award selections based on best value.
• Prepare and send larger Request for Proposals, and participate in the competitive selection process with proposal evaluation teams.
• Negotiate price, delivery and other contractual items in original procurement action and in any subsequent changes, which may occur.
• Enter all purchasing transactions into computerized purchasing system. Track open orders. Contact vendors and expedites late orders.
• Ensure delivery of materials and services in accordance with scheduled needs. Contact vendors about any returns and write the shipping request and change order. Contact vendors about incorrect invoicing.
• Complete tax-exempt certificates, credit applications and credit letters for vendors.
• Ensure all purchasing is conducted in accordance with NSF, AUI, and Sponsor requirements.
• Prepare documentation to meet auditor requirements. Prepare documentation required to obtain contract or purchase order approval from NSF and other sponsors.
• Support all internal and external audit requests. Initiate capital equipment worksheets for fixed assets.
• Prepare and maintain monthly credit card reconciliations.
• Proactively comply with AUI and government safety policies and procedures.
• Other duties as assigned.

Work Environment

Work is mission driven, team oriented and typically performed in an office setting within a research or development environment.

Who You Are:

• You have an Associate’s Degree or an equivalent combination of education and experience
• You have a minimum of 3 years of experience in related field

Additional Requirements:

• Experience with Deltek Costpoint preferred but not required.
• Purchasing Professional Certification preferred but not required.

Competency Summary

Written communications, oral communications, people skills, attention to details, knowledge of standard office practices, knowledge of business English, spelling and arithmetic, and the ability to make difficult arithmetic calculations; the ability to establish and maintain effective working relationships with other employees and the public; the ability to understand and follow oral and written instructions; the ability to organize and perform work independently in a multi-task environment; a thorough understanding of AUI policies; the ability to interpret and apply policies and procedures; and the ability to make decisions in accordance with regulations and established policies.

Additional Requirement

Safety Sensitive

The selected candidate must successfully pass a post-offer background check and reference check. Failure to pass the screen will disqualify the candidate from employment consideration for a period of six months from the date of the results.

Total Rewards:

Associated Universities, Inc. (AUI) offers a comprehensive total rewards package for this position, subject to eligibility requirements. We are committed to serving our employees and their families with an extensive and competitive compensation and benefits package that supports our employees’ overall well-being and career growth.

Compensation

AUI strives to attract and retain dedicated, highly qualified, competent, and motivated employees by offering competitive compensation and recognition for performance.

The starting salary/hourly rate of this position is between $29.32 and $32.69 (per hour). Factors that may affect starting pay within this range may include education, experience, skills, competencies, and other qualifications of the successful candidate, as well as internal equity and labor market conditions.

Benefits:

AUI’s benefits package addresses the needs of employees and their families, with most benefits beginning on the first day of employment. AUI provides excellent paid time off (13 holidays, annual accrual of up to 24 vacation days and 15 sick days, additional time off for doctor/dentist visits, and 8 weeks of paid parental leave). Medical, dental, and vision plans are effective on the firstday of employment. AUI’s retirement benefit contributes an amount equal to 10 percent of a qualified participant’s base pay with no required employee contribution; we also offer an optional supplemental, tax-deferred plan for employee retirement contributions.

Equal Opportunity Employer Statement:

AUI is an equal-opportunity employer.

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