Manager, Accounts Payable

At Auction.com, you’ll create real estate opportunities for the buyers and sellers of distressed properties. Our transaction platform has resulted in over $52 billion in sales and more than 451,000 properties sold — properties that become homes and grace their communities once again.

The engine of our success? Letting our employees develop their skills and advance their ideas. At Auction.com, collaboration is key, your questions count, and your voice is loud and clear in helping us to grow together well beyond the status quo.

We’re looking for a seasoned Accounts Payable Manager who will lead our procure-to-pay processes, travel program, and systems. The Manager, Accounts Payable will be accountable for service delivery that drives effective invoice processing and prompt payment to ADC suppliers and issue resolution on employee travel and expenses. Provide end-to-end proactive monitoring and management of invoice and expense transactional pipeline to ensure workload prioritization drives better user experience for our business partners and on-time payment to suppliers. This role requires a blend of procurement request management, systems management, and accounts payable management, with additional oversight of our travel and expense process and systems. We are in search of someone who can build, scale, and adapt our processes and systems, including the potential implementation of new systems or refinement/redesign of current system setup, to achieve the Company’s automation goals to support our growth.

This role is based in Irvine, CA. Currently hybrid model (3 days in office)

Responsibilities/Duties

• Manage the AP process, which includes corporate card programs, vendor management, expense reimbursement, vendor invoice and credit memo processing, and payment disbursements.
• Oversee the travel and expense program, promoting compliance with our financial policies while ensuring timely and accurate processing and reconciliation. Aim to maximize the value from our T&E budget and provide the best traveler experience. 
• Lead system and process implementation, integration and improvement initiatives ensuring proper policies and controls are in place
• Drive continuous improvement efforts by implementing process improvements through redesign/refinement of current system setup, technology driven solutions and automation. Partner with business systems to ensure all financial systems and procure to pay operations are optimized to capture and produce timely and accurate information
• Manage the day-to-day Accounts Payable functions to ensure effective processing and payment of invoices
• Manage and optimize our current P2P systems – Intacct, Coupa and Navan  (for T&E), ensuring seamless procurement to payment operations. 
• Subject matter expert for Procure to Pay as implementation and/or integration projects occur
• Engage with our business partners across various departments, understanding their AP management and T&E needs, and ensuring a streamlined P2P process including procurement requests, invoice approval to payment.
• Work closely with Legal to effectively manage the upfront procurement process
• Preparation and analysis month end close, including monthly PO/invoice accrual process and monthly reconciliation to general ledger. Partner with Accounting as necessary to support month-end close.
• Maintain and manage recurring monthly rent, interest, lease agreements, and insurance payments
• Manage and approve all invoice escalations and expedite requests
• Manage all external department communication global email blasts on year end schedule and supplier notifications
• Process contract purchase orders and professional service agreements revisions
• Process and setup new vendors in compliance with Auction.com requirements
• Management of 1099 annual process and ensure data is captured for annual statements and annual statements are mailed and reported accurately to the IRS
• Ensures timely preparation and distribution of payable reports. Ability to perform vendor analysis, expense review and analysis, and ad-hoc reports.
• Provide problem resolution at both a strategic and functional level
• Select and hire employees for the Accounts Payable team as needed to include; train and evaluate employees to enhance their performance development and work product; set department goals, and individual goals; conduct annual performance evaluations
• Develop, implement, and maintain systems, procedures and policies to ensure adherence to Company values and guiding principles
• Serve as liaison for the accounts payable department in providing resolution to invoice disputes and inquiries, both from external (e.g. vendors, auditors, etc.) parties and internal customers.

Knowledge, Skills, and Abilities

• Solid understanding of Procure to Pay (P2P) processes, systems, and best practices.
• Strong project management skills, encompassing attention to detail and ability to prioritize and lead high-priority initiatives on concurrent timelines.
• Exemplary interpersonal, verbal, and written communication skills, as demonstrated by the ability to interact effectively with both internal teams and external partners.
• Experience working with modern P2P software and systems, particularly Intacct, Coupa and Navan.
• Strong analytical skills, including a propensity for data-driven decision-making and experience with reporting and analytics tools to monitor P2P performance metrics.
• Proven experience in managing Travel & Expense (T&E) processes, with a focus on policy compliance, process efficiency, and maximizing value from the T&E budget while ensuring a positive experience for travelers.
• Experience with systems implementations and automation required
• Ability to provide analytical analysis to support internal financial reporting
• Excellent interpersonal and communication skills
• Provide excellent customer service with both internal and external customers
• Advanced knowledge and ability to work with Excel
• Ability to recognize discrepancies/errors in data/information and to respond to work errors in a professional manner, working collaboratively and cooperatively with others
• Possess proficient analytical, problem-solving, and decision-making skills
• Demonstrated ability to model customer-focused behaviors leading to outstanding customer experiences
• Consistently demonstrates a commitment to the organization's policies and procedures, including but not limited to, attendance, confidentiality, conflict of interest, and ethical responsibilities.
• Experience working with senior-level management and supporting field partners.

Education/Experience

• Bachelor’s degree or higher in accounting or related field
• Preferred 10 years of experience with 5 years managing full-cycle accounts payable and 5 years of leadership experience
• Prop Tech experience is a plus
• Systems experience with Intacct, Coupa, and Navan is a plus
• Working knowledge of transactional accounting processes (AP and Travel and Expense)

  Why Work With Us:

  Our Mission:
  We create better outcomes for neighborhoods, buyers, and sellers through transparency, technology, and care.

  Our Purpose:
  Our purpose is to empower real estate buyers and sellers to get to sold through relentless marketplace innovation.
   
  

  Simply put, we offer a work environment where you can be authentic, empowered, innovative and exceptional.
  
  

  If you're ready to make an impact in a dynamic environment and advance your career with a company that values innovation and excellence, we want to hear from you! Apply today to join our dynamic team.

   

  Auction.com is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other characteristic protected by applicable law. 

   

  To review our California Personnel Privacy Statement and Notice at Collection, please click here.  

   

  *Specific compensation for the role may vary depending on several factors, including but not limited to a candidate’s qualifications, skills, competencies, experience, and location. Auction.com offers a competitive total compensation package in addition to base salary or wage, such as a 401k match, annual incentive program, healthcare coverage, and a broad range of other benefits for eligible roles. Learn more at https://www.auction.com/lp/careers/

   

   

  To all recruitment agencies: Auction.com does not accept agency resumes unless you are part of our preferred partner network. Please do not forward resumes to our jobs alias, Auction.com employees, or any other company location. Auction.com is not responsible for any fees related to unsolicited resumes.