Retreat Coordinator

At Adamah, we believe in the deep connection between people and planet, adam and adamah. Our mission is to create vibrant Jewish life in deep connection with the Earth, catalyzing culture change and systemic change through Immersive Retreats, Jewish Environmental Education, and Climate Action. Every day, we inspire and empower youth, teens, families, and leaders through programs that deeply interweave Jewish tradition and the natural world, creating diverse and inclusive communities, and building a more sustainable future.     

Job Summary 

• Maintain a portfolio of events that focuses on simchas: weddings, b’nai mitzvot, family reunions and so on. The Event Coordinator portfolio will also include a few organizational events, as well as playing support roles including guest services roles for events in other staff portfolios.  

• Prepare detailed and attractive schedules for events in your portfolio as appropriate, as well as internal documents outlining necessary tasks during a given event.  
• Provide onsite coverage during other retreats.

• Work with Sales and Education team and outside partners to monitor participation and revenue, and ensure that guests receive all necessary information prior to arrival.  

• Support guest experience during the event, including facilitating orientation, closing, announcements, and check‐ins with organizational leaders and teachers.  

• Coordinate details for a smooth event, from set‐up to breakdown and evaluation, including working closely across departments.  

• Arrange all program supplies and materials, including program book, in partnership with other Adamah staff.  

• Convene and work with teachers, steering committees and partnering organizations to design and curate program content, as well as detailed logistical planning.  

• Collaborate with Adamah’s marketing team to prepare detailed and attractive schedules for events in your portfolio, and other marketing materials for the event.  

• Liaise with clients to identify their needs and to ensure customer satisfaction.  

• Managing and overseeing events (before, during and after), including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors, and managing take-down.  

• Liaise with department managers to ensure the smooth functioning of food service, housekeeping, and guest services teams.  

Skills: 

• The ideal candidate will have 1-3 years of event planning experience.   

• Ability to manage multiple projects independently.  

• Outstanding communication and organizational skills.  

• Willingness to work evenings, Shabbat, weekends, Jewish and federal holidays.  

• Proficiency and ability to learn Google apps, Microsoft suite, and web skills.  

• Desire to suggest fresh ideas, as well as a willingness follow established protocols.  

• Detail-oriented, conscientious, thorough, and creative.  

• Ability to work independently on projects and work collaboratively with a diverse staff.  

• Good knowledge and appreciation of the diversity within the Jewish community - and/or willingness and enthusiasm to learn.  

• Basic Jewish religious literacy, or willingness to engage in intensive guided learning.   

• Someone who thrives in a fast-paced, high-energy, creative environment.  

• A quick learner, with good judgment and strong problem-solving skills.  

• Frequently lift and/or move up to 25 pounds of program materials and/or furniture.  

• Commitment to and a passion for Adamah’s mission and vision.  

General: 

• Attend weekly department meetings. 

• Attend monthly all-staff meetings. 

• Must possess a solid work ethic with strong organizational and time-management skills, excellent attention to detail, professional verbal, and written communication skills in English, as well as provide excellent customer service.  

• Must maintain a professional demeanor.  

• Must be able to adapt to changing situations. 

• Other tasks/duties as assigned. 

Working Conditions: 

This is an exempt position with work hours any day of the week. (Depending on needs of the event and program.) 

This job description does not state or imply that the above are the only duties and responsibilities assigned to the position. Employees holding this position will be required to perform any other job-related duties as requested by Management. All requirements are subject to possible modification to reasonably accommodate individuals with a disability. 

• Stand for extended periods of time.  

• Push, pull, and lift 10-50 lbs.  

• Walk up and down stairs and on uneven surfaces.  

• Kneel, bend, crawl, squat, and crouch.  

• Work in confined spaces.  

• Tolerate exposure to dust and cleaning chemicals.  

90 Day Check In: Ninety days from date of employment date, there will be a check in between you and your supervisor. Annually thereafter.