Executive Office Manager

CHAI: Comprehensive Housing Assistance, Inc. is a nonprofit housing and community development organization serving northwest Baltimore. For almost four decades of community service, CHAI has been forging deep connections and helping residents of all ages thrive, making our neighborhoods a stronger, better place in which to live, learn, and grow older.
 

CHAI believes that Black lives matter. We are committed to fostering a safe, anti-racist environment.  Together, through open dialogue, we will continually learn and grow with a goal of achieving a culture that promotes justice and pushes for systemic change.  We commit to ensuring that the voices influencing our actions are inclusive and representative. We stand firm in our belief that racial equity is essential to strong community.  

EXECUTIVE OFFICE MANAGER

CHAI: Comprehensive Housing Assistance, Inc. is a nonprofit housing and community development organization.  For 40 years, we have been strengthening neighborhoods in northwest Baltimore, making them better places to live, learn, and grow older.

Are you a dynamic and organized professional with a passion for administrative excellence? We are seeking an experienced Executive Office Manager to join our team and play a vital role in supporting our CEO, CFO, and VPs. In this position, you will ensure efficient management and coordination of our agency’s activities, serving as the primary liaison to the CHAI Board of Directors and Board committees.

Responsibilities: In this role, you will serve as the main liaison for the CHAI Board of Directors. You will assist the CEO, CFO, and VPs with scheduling, meeting preparation, and various other administrative needs, ensuring their time is managed effectively and their meetings are well-organized. You will be responsible for maintaining the Board Portal and ensuring seamless communication. You will support the accounting team and senior staff with expense reimbursements and related financial tasks. Acting as a communication conduit, you will interface directly on behalf of the CEO with the Board of Directors, committee members, CHAI staff, community stakeholders, and others as directed. You will prepare and edit documents and spreadsheets, ensuring accuracy and clarity, as directed by the executive team. You will design and create compelling PowerPoint and other visual presentations to support various initiatives and meetings. Additionally, you will assist with various agency operational needs, including copying, filing (both paper and electronic), obtaining signatures, mailing, and other tasks that ensure the smooth operation of agency matters.

Proven experience in an executive support or similar role, excellent organizational and multitasking abilities, strong communication skills; both written and verbal required.  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and the ability to maintain confidentiality and handle sensitive information with discretion are also required.

We are seeking a detail-oriented individual who is solutions oriented with a positive, “get things done” approach.  Familiarity with accounting and expense management processes is a plus. Join us and contribute to our mission by ensuring our executives and Board of Directors can focus on strategic initiatives, confident that the operational details are in expert hands.

Qualifications 

• 3-5 years minimum administrative support experience at the executive level.
• College degree preferred.
• Supervisory experience a plus.
• Public relations and/or operations experience a plus

Compensation & Benefits 

$73,000-$78,000, commensurate with experience

Working Conditions & Physical Requirements:

• Able to be present in the office, as appropriate.
• Able to move freely about the office.
• Able to operate a computer and other office equipment, including telephone, copy machine, fax, and printer.
• Able to move supplies or equipment weighing up to 20 pounds, as needed.

This job ad is not intended to be all-inclusive, but to describe the general nature and level of work to be performed. CHAI is proud to be an equal opportunity employer. In keeping with our Jewish values, CHAI supports a thriving Baltimore that celebrates diversity and appreciates the unique combination of gender, race, age, religion and ethnicity, sexual orientation, intellectual and physical disabilities, and special qualities that each resident adds to the fabric of life in Baltimore. We welcome everyone interested in our mission to join us. If you require accommodation, please contact us, and we will make every effort to meet your needs.

CHAI: Comprehensive Housing Assistance, Inc. is a nonprofit housing and community development organization serving northwest Baltimore. For almost four decades of community service, CHAI has been forging deep connections and helping residents of all ages thrive, making our neighborhoods a stronger, better place in which to live, learn, and grow older.

CHAI believes that Black lives matter. We are committed to fostering a safe, anti-racist environment.  Together, through open dialogue, we will continually learn and grow with a goal of achieving a culture that promotes justice and pushes for systemic change.  We commit to ensuring that the voices influencing our actions are inclusive and representative. We stand firm in our belief that racial equity is essential to strong community.