Contract Operations Specialist - Junior

JOB DESCRIPTION:

• The Business Operations Specialist Junior will assist FPS with all aspect of managing the revenue associated with security fees.

JOB DUTIES:

Specific duties include but are not limited to:

• Analyze all parts of the revenue process including, estimation, billing, collection, aged receivables, obligation, expenditure, close-out on a monthly basis and other related revenue management activities.
• Prepare and implement recommendation to improve the oversight of Revenue in the Zone.
• Prepare a monthly analysis of the collected amounts versus the billed amounts and coordinate with the HQ FMD and the Burlington Finance Center on collection activities.
• Coordinate with HQ FPS on monthly billing file questions and other related issues
• Take FPS Customer questions and prepare analysis and answers to their questions.
• Work with each Region and HQ Revenue Team to refine revenue reporting
• Lead the documentation effort with the FPS Stakeholders and staff to deliver an assessment of the migration to G-Invoicing. Assessment will include documentation of current process and process improvements and efficiencies that can be achieved with the migrations.  Assessment will include customer communication strategy coordinated with HQ and workload analysis to migrate to a steady state.
• Develop a monthly dashboard that will show the status of East Zone Revenue Activities.
• Maintaining comprehensive and accurate budget files of contracts assigned.
• Assisting in the preparation of desktop guides; create desktop guides for revenue process.
• Developing a Budget Execution Tracking Tool to track obligation balances, funding levels, spending, revenue collections and burn rates.
• Assisting with responding   to   customer   billing  
• Researching and reconciling any outstanding SWA issues.
• Analyzing billing accuracy under federal direction.
• Reconciling financial system(s) and contract writing system(s) data.
• Assisting with preparing the Open Commitment Report for monthly meetings.
• Monitoring the Budget Microsoft (MS) Outlook Inbox for contract modifications and requisitions.
• Normal Office Environment 8-5. This is not a telework position.

EXPERIENCE:

• Experience with the following:
  • Federal Contracting, Financial background, G-Invoicing is a plus
• Proficient in Excel
  • (e.g., basic formulas, Vlookup, MATCH, and pivot tables)
  • Technical interview will be required to show Excel skills for this position.

PREFERRED EXPERIENCE:

• Two (2) years as a contract specialist

EDUCATION:

• Bachelor’s degree preferred.

CLEARANCE LEVEL:

• DHS suitability clearance

WORK ENVIRONMENT:

• Normal Office Environment 8-5. This is not a telework position. Position is fulltime on-site.

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages.  This position is offering a pay range of $61,499.24- $92,248.86 depending on experience, seniority, geographic locations, and other factors permitted by law.  Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.