Lease Coordinator - Facilities

Job Summary

The Lease Coordinator is responsible for assisting the Real Estate Department in tracking lease status, rents, landlord/tenant relations, payable/receivables (CAM, Taxes, Business Licenses).  The coordinator will collaborate on related projects and initiatives with internal departments and external partners. 

Key Responsibilities

• Consistent updating of lease portfolio database
• Update Lease Abstracts identifying key terms/language
• Assist in planning, development and execution of quarterly rent forecasts and annual budget projections
• Reconcile monthly landlord statements
• Preparation of monthly occupancy payments
• Provide due diligence documentation reviews of executed document packages
• Annual reconciliation review of Real Estate Tax, CAM, Insurance reconciliations
• Tracking business licenses for portfolio
• Special projects regarding subleasing language and negotiations, financial analysis, negotiations, and as needed projects upon request

Essential Qualifications

• Strong written and verbal communication skills.

• Aggressive negation skills when dealing with landlords
• Ability to work in a deadline driven environment
• Advanced Excel (pivot tables), PowerPoint and Access abilities
• Attention to detail

Education/Experience

• Bachelor’s degree in related field
• Minimum of 5+ years’ experience working in a retail leasing/commercial property role