Automotive Accounts Payable Vendor Specialist

The Accounts Payable Vendor Specialist is responsible for processing of vendor invoices and the monthly reconciliation of vendor statements. This is a key role in the Vendor Processing Team and is responsible for the accurate verification of invoice data and reconciliation. The Vendor Invoice specialist will provide support to the dealerships with questions and issue resolution.  They will adhere to Accounts Payable policies and key controls while supporting organization initiatives to meet the operational goals.

Requirements

• 2 years of full cycle accounts payable experience
• Experience with automated posting and payment systems; high volume a plus
• Experience with Excel, Outlook, & Adobe Acrobat
• Comfortable in team environment
• Dealership/Automotive experience with CDK preferred

Responsibilities

• Daily:
  • Review COUPA views for pending invoices to be processed. Process all invoices.
  • Current views are:
  • AP Entry (processor name)
  • AP Rejection (processor name)
  • AP Docs Pending (locate stores through search, individual filter can be created)
  • AP Vendor Admin (locate stores through search, individual filter can be created)
  • AP Entry blank location (locate created by – your name)
  • Create invoices received via email that are rejections from CTI to COUPA
  • Create invoices received via email that are FACILITY INVOICES
  • Respond to personal email, resolve issues with vendors and store managers.
  • Statement reconciliation and spreadsheet updates:
  • Overview – Statement review begins no later than 3rd working day of the new month.
  • Statement review/requesting of open invoices over 30 days/updating spreadsheet information on the shared drive is continuous throughout the month.
  • Unclaimed Property and spreadsheet updates:
  • Overview – Unclaimed Property review begins upon receipt of file from corporate with BOC data.  Generally received around the 10rd day of the new month.
  • Unclaimed Property research / vendor reach out / submission of requests to ODC / updating spreadsheet information on the shared drive is continuous throughout the month.
  • SLA Coupa/CTI/FAC invoices = 48 hours from time in entry view or email receipt.
  • SLA Statement Reconciliation = Published each month via AP calendar, generally the last week of the month.
  • SLA Unclaimed Property = Published each month via AP calendar, generally the last week of the month.
• Monthly:
  • Month end processing: Assure views listed in “daily” duties are clear before leaving for day
  • Attend Statement Reconciliation review meeting with Team Leads and Supervisors.
• As needed:
  • Coordinate with parts manager and store team for parts inventories –
  • Assure views listed in “daily” duties are clear before leaving for day
  • Projects to be assigned from leadership team.
  • Cross training with other departments.
  • Assist other team members as needed.
• Performs other related duties to benefit the mission/vision of the organization

Pay and Recognition:

• Weekly pay
• Paid holidays & paid time off
• Paid training
• Stock equity grant awards (select management and front-line team member’s eligible!)

Insurance / Retirement:

• Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans
• Up to 8 weeks paid pregnancy leave (disability leave)
• Health savings
• Flex spending accounts (tax free)
• Short-term and Long-term disability plans
• Life Insurance (Whole Life and Term)
• 401k with company match

Learning, Tuition Assistance and Career Development:

• Digital career path tool to assist with career development
• Continuous training through Asbury University
• Professional growth and development opportunities

Additional advantages:

• Student loan relief resources
• Employee assistance program
• Employee discounts on vehicle purchases, parts and service repairs
• Scholarship awards
• Opportunities to join our community service initiatives
• Aggressive Employee referral program with bonus opportunities