Administrative Assistant

SUMMARY

Responsible for providing administrative support to executive and management personnel. 

ESSENTIAL DUTIES AND RESPONSIBILITIES  

• Manages calendars, requiring interaction with both internal and external management and assistants to coordinate a variety of complex meetings;

• Processes incoming and outgoing communications (phone, email, ground and express delivery, etc.) on behalf of management;

• Prepares correspondence, presentations and spreadsheets; edits for punctuation and grammar;

• Handles on-going projects and tasks, such as invoice and expense processing, as per department requirements;

• Coordinates administrative activities for management team, working with various other departments as needed;

• Coordinates travel for management, including air transportation, rental cars, hotel accommodations;

• Complies with agency management system data standards and data integrity (enters and maintains complete and accurate information);

• Other duties as assigned.

QUALIFICATIONS 

EDUCATION / EXPERIENCE 

High School Diploma or equivalent combination of education and experience

One (1) or more years of related administrative or general office experience

Experience and general knowledge of the commercial insurance industry is

SKILLS

Excellent verbal and written communication skills

Good customer service skills, including telephone and listening skills

Good planning, organizational and prioritization skills

Ability to work within a team and to foster teamwork

Ability and motivation to work independently

Ability to interface with executives – internal and external

Proficient in Microsoft Office Suite

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