Fleet Lease Clerk

If you are looking for a career at a dynamic company with a people-first mindset and a deep culture of growth and autonomy, ACV is the right place for you! Competitive compensation packages and learning and development opportunities, ACV has what you need to advance to the next level in your career. We will continue to raise the bar every day by investing in our people and technology to help our customers succeed. We hire people who share our passion, bring innovative ideas to the table, and enjoy a collaborative atmosphere. 
 
Who we are: 

ACV is a technology company that has revolutionized how dealers buy and sell cars online. We are transforming the automotive industry. ACV Auctions Inc. (ACV), has applied innovation and user-designed, data driven applications and solutions. We are building the most trusted and efficient digital marketplace with datasolutions for sourcing, selling and managing used vehicles with transparency and comprehensive insights that were once unimaginable. We are disruptors of the industry and we want you to join us on our journey. ACV’s network of brands includes ACV Auctions, ACV Transportation, ClearCar, MAX Digital and ACV Capital within its Marketplace Products, as well as, True360 and Data Services.

 At ACV we focus on the Health, Physical, Financial, Social and Emotional Wellness of our Teammates and to support this we offer: 

• Multiple medical plans including a high deductible, low cost health plan
• Company-sponsored (paid) Short-Term Disability, Long-Term Disability, and Life Insurance
• Comprehensive optional benefits such as Dental, Vision, Supplemental Life/AD&D, Legal/ID Protection, and Accident and Critical Illness Insurance 
• Generous paid time off options, including vacation time, sick days, Company holidays, floating holidays, parental leave, bereavement leave, jury duty leave, voting leave, and other forms of paid leave as required by applicable law or regulation 
• Employee Stock Purchase Program with additional opportunities to earn stock in the Company 
• Retirement planning through the Company’s 401(k)

Job Summary:

The Fleet Lease Clerk is responsible for providing administrative support and ensuring the functioning of fleet leasing operations. The primary focus of this role will be managing lease agreements, coordinating vehicle maintenance, and maintaining accurate records. The Fleet Lease Clerk will collaborate with internal departments and external vendors to ensure efficient fleet management. 

Accountabilities & Responsibilities:

• Manage and administer fleet lease agreements, including vehicle acquisitions, disposals, and transfers.

• Coordinate with clients, vendors, and internal departments to ensure seamless fleet operations.

• Maintain accurate and up-to-date lease records, including vehicle information, lease terms, and lease-related documentation.

• Process lease-related paperwork, such as lease contracts, insurance documents, and vehicle registration.

• Assist in the preparation of lease agreements and renewal documents.

• Monitor lease expiration dates and proactively communicate with clients regarding lease renewals and terminations.

• Collaborate with maintenance and repair vendors to schedule routine servicing, inspections, and repairs for leased vehicles.

• Ensure compliance with regulatory requirements and company policies related to fleet leasing.

• Conduct regular audits of fleet data to identify discrepancies and reconcile any inconsistencies.

• Generate reports and provide data analysis on fleet utilization, costs, and performance metrics.

• Assist in developing and implementing strategies to optimize fleet efficiency and reduce operating costs.

• Perform additional duties as assigned.

Experience & Education:

• High School Diploma or GED required

• 1-2 years of experience in automotive, fleet management, or lease administrative role.

Knowledge & Skills:

• Ability to read, write, speak and understand English.

• Proven experience in fleet management, lease administration, or a similar role.

• Demonstrated organizational and multitasking skills, with the ability to prioritize and meet deadlines.

• Attention to detail and accuracy in maintaining records and documentation.

• Computer software and applications experience, including fleet management systems, MS Office Suite (particularly Excel), and database management.

• Effective communication skills, both verbal and written, with the ability to interact professionally with clients, vendors, and internal stakeholders.

• Basic knowledge of automotive maintenance and repair processes.

• Familiarity with relevant regulations and compliance standards in fleet management or lease administration.

• Ability to work independently as well as collaboratively in a team environment.

• Must be able to work in traditional office conditions, including sitting for extended periods of time.

• Able to lift, push, pull, or move items weighing up to 25 lbs. for various needs, including maintaining traditional office equipment such as printers, fax machines, copiers, and computers.

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