Executive Assistant

If you are looking for a career at a dynamic company with a people-first mindset and a deep culture of growth and autonomy, ACV is the right place for you! Competitive compensation packages and learning and development opportunities, ACV has what you need to advance to the next level in your career. We will continue to raise the bar every day by investing in our people and technology to help our customers succeed. We hire people who share our passion, bring innovative ideas to the table, and enjoy a collaborative atmosphere. 
 
Who we are: 

ACV is a technology company that has revolutionized how dealers buy and sell cars online. We are transforming the automotive industry. ACV Auctions Inc. (ACV), has applied innovation and user-designed, data driven applications and solutions. We are building the most trusted and efficient digital marketplace with datasolutions for sourcing, selling and managing used vehicles with transparency and comprehensive insights that were once unimaginable. We are disruptors of the industry and we want you to join us on our journey. ACV’s network of brands includes ACV Auctions, ACV Transportation, ClearCar, MAX Digital and ACV Capital within its Marketplace Products, as well as, True360 and Data Services.

 At ACV we focus on the Health, Physical, Financial, Social and Emotional Wellness of our Teammates and to support this we offer: 

• Multiple medical plans including a high deductible, low cost health plan
• Company-sponsored (paid) Short-Term Disability, Long-Term Disability, and Life Insurance
• Comprehensive optional benefits such as Dental, Vision, Supplemental Life/AD&D, Legal/ID Protection, and Accident and Critical Illness Insurance 
• Generous paid time off options, including vacation time, sick days, Company holidays, floating holidays, parental leave, bereavement leave, jury duty leave, voting leave, and other forms of paid leave as required by applicable law or regulation 
• Employee Stock Purchase Program with additional opportunities to earn stock in the Company 
• Retirement planning through the Company’s 401(k)

What are we looking for:

ACV Auctions is looking for an Executive Assistant to support our C-Suite executives and their teams. The Executive Assistant will have a high attention to detail and accuracy, using their existing experience with supporting Executives, and their understanding of business terminology to provide informed administrative support. 

What you’ll be doing:

• Provide comprehensive support to the executive team, including calendaring through Google Calendar; booking travel and accommodations; preparing documents for meetings and other duties as needed.
• Manage the day-to-day affairs of the members of the executive team while maintaining a high degree of confidentiality & discretion.
• Strong organizational skills, detail oriented.
• Manages day-to-day calendar(s) of executives as requested/required, ensuring flawless coordination and timely appointment while effectively communicating with Teammates on all necessary matters to ensure no conflicts occur
• Work seamlessly with the Senior Executive Assistant to the CEO on projects, in-office meetings, travel planning, conference requests, and other duties as needed. 
• Provide excellent customer service and hospitality to visitors/dealer partners.
• Coordinate internal and external meetings for Executives, including but not limited to team meetings, staff meetings, all-hands meetings, off-site meetings, one-on-one meetings, etc. This includes issuing meeting invitations, reserving conference rooms, ordering catering, etc.
• Effectively interfaces with employees from other groups within ACV Auctions and executives inside and outside the company, and recognizes key players within all organizations.
• Ensure that urgent and priority correspondence, scheduling issues, travel modifications, etc. are communicated in a timely and effective manner.
• Coordinates travel arrangements; prepares and distributes schedules/agendas for travel.
• Maintain and reconcile expense reports. Ensure a timely and accurate submission, utilizing Concur
• Exercise various degrees of discretion and judgment with sensitive matters and information
• Assist with coordination of office activities (charitable events, Teammate activities, etc.)
• Perform additional duties as assigned.

What you will need:

• A minimum of 7+ years supporting C-Suite executives, ideally from a high-growth technology organization.
• Public Company experience preferred
• Proven ability to maintain confidentiality of sensitive information.
• Previous experience partnering with senior management in a fast-paced, innovative environment.
• Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
• Excellent problem-solving and analytical skills, including the ability to analyze situations, identify existing or potential problems, and recommend sound conclusions.
• Team player with the ability to multitask in a fast-paced dynamic environment.
• Proficiency in the following tech platforms is ideal: Concur, Slack, Zoom, Google Suite, and Microsoft Office Suite.
• Flexibility and willingness to work outside normal office hours when necessary.