Marketing - Executive Assistant

The American Bar Association (ABA) was founded on a commitment to advance the rule of law in the United States and beyond by providing practical resources for legal professionals, conducting law school accreditation, developing model ethics codes and more. Today, the ABA remains a member-based organization that works to ensure access to justice for all, a fair legal process, and respect for the rule of law at home and across the globe.

The ABA is committed to service and refining the standards that guide the legal profession. ABA staff are provided multiple types of continuing education and career development opportunities. Your work will help eliminate bias, enhance diversity, and advance the rule of law throughout the US and around the world.

The ABA recognizes the value staff contribute to our success through a generous benefits package that protects their health and their financial security.  The ABA’s wide array of benefit offerings include 401(k), medical, dental, vision, flexible spending accounts, health spending accounts, supplemental life and disability insurance, prepaid legal programs, and a complimentary membership to the American Bar Association, which offers additional benefits.

Flexible/hybrid work arrangements may be available for residents of CA, DC, IL, IN, IA, MD, MI, MN, TX, VA, and WI.  Residency requirements may apply. ABA employees are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). 
 

Job Summary/General Purpose of Job

• Performs complex administrative activities in support of an Associate Executive Director or higher position.

Essential Job Functions and Responsibilities (listed in order of importance and/or time spent)

• Performs diverse, complex, and highly confidential administrative and secretarial duties in support of a senior executive staff member.
• Utilizes an advanced understanding of the Association’s policy, procedures, and practices to optimize day-to-day operations and to mitigate any administrative disruptions or interruptions of the assigned senior leader.
• Independently responds to inquiries from members, senior leaders, and department heads based upon an understanding of operations, referring only the most complex matters to the senior staff member being supported.
• Creates and/or modifies processes that reduce waste, optimize deliverables within the department budget, and/or improve services to our members and our co-workers.
• Maintains the utmost confidentiality of the information of which they use and/or become aware of through the normal course of business.
• Prepares agendas and records minutes of meetings.
• Independently prepares special reports and analyses and provide findings and recommendations to the supervisor.
• Independently screens calls and visitors, drafts correspondence, schedules meetings, makes travel arrangements, and monitors progress against goals of the directs to the senior staff executive.
• May provide work direction to other administrative staff to ensure project completion and to ensure work balancing across the division.
• May provide assistance to the senior executive at ABA meetings, external meetings, and symposia.
• Performs other related duties as required.

Required Education, Qualifications, Experience

• Possession of a high school diploma/GED.
• At least five years’ experience providing administrative and secretarial support to a senior leader in a business.
• Previous experience working with highly confidential information and maintaining the confidence of such information.
• Advanced level skill in Microsoft Word (for example: adding developer tab, creating a macro, formatting table style, inserting comments and/or creating a mail templates)
• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).

Preferred Education, Qualifications, Experience

• Possession of a bachelor’s degree or higher.
• Previous budget management experience.

Physical Requirements

• Typical office and remote work environment.

Extent of Travel Required in the Job

• As a normal course of business, this job will typically require travel of up to 10% of the time.