Commission on Immigration - Program Specialist

The American Bar Association (ABA) was founded on a commitment to advance the rule of law in the United States and beyond by providing practical resources for legal professionals, conducting law school accreditation, developing model ethics codes and more. Today, the ABA remains a member-based organization that works to ensure access to justice for all, a fair legal process, and respect for the rule of law at home and across the globe.

The ABA is committed to service and refining the standards that guide the legal profession. ABA staff are provided multiple types of continuing education and career development opportunities. Your work will help eliminate bias, enhance diversity, and advance the rule of law throughout the US and around the world.

The ABA recognizes the value staff contribute to our success through a generous benefits package that protects their health and their financial security.  The ABA’s wide array of benefit offerings include 401(k), medical, dental, vision, flexible spending accounts, health spending accounts, supplemental life and disability insurance, prepaid legal programs, and a complimentary membership to the American Bar Association, which offers additional benefits.

Flexible/hybrid work arrangements may be available for residents of CA, DC, IL, IN, IA, MD, MI, MN, TX, VA, and WI.  Residency requirements may apply. ABA employees are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). 
 

Job Summary

• The Program Specialist is responsible for the management and implementation of programs, projects, and activities of the entity. Has oversight responsibility for the entity's program/project budgets and provides substantive support and direction to the Chairs of the projects and is responsible for the execution of the programs/projects, including, but not limited to budgeting of resources, fundraising for projects that require outside funding support, marketing of projects and activities, and oversight of meetings and special events. In addition, will prepare budgets, make budget revisions, and create spending and payment reports.

Essential Job Functions and Responsibilities

• Manages the day-to-day organization and implementation of one or more programs or projects, including planning projects, overseeing budgets, and ensuring compliance with ABA policies.
• Under supervision of Senior Grant and Operations Manager, prepares complex grant and contract budgets in multiple formats in relation to Division’s funding from multiple and diverse funders including governmental and non-governmental entities.
• Prepares budget revisions and amendments in a timely manner.
• Tracks and meets funder contract and grant deadlines. Works in a team environment towards a common goal. Keeps careful records to track grant proposals and deadlines. Creates accountability reports for grants and contracts. Follows a cost allocation plan.
• Assists with preparation of closing out budgets.
• Reviews general ledgers on a monthly basis and provides management with reports on remaining funding of specific grants and contracts.
• Opens purchase orders, submits completed invoices for payment, and tracks payments to ensure timely completion.
• Advises member leaders on strategy and procedures, including analysis of opportunities and risks, to ensure projects move forward in a productive manner.
• Serves as principal point of contact for projects, both internally and externally. Initiates regular communications with member leaders and staff, including reporting on progress and results.
• Coordinates with other interested entities on joint projects, proactively seeking both internal and external partners. This responsibility may include solicitation and management of sponsorship revenue.
• Supervises one or more staff members, directly or indirectly, as appropriate to the project. Responsibilities may include recruitment, orientation, ongoing mentoring and annual performance evaluations.
• Performs other related duties as required.

Required Education, Qualifications, Experience

• Bachelor’s degree in accounting, Business Administration, or work-related field from an accredited college or university and at least three years' experience; OR a high school diploma or GED and at least five years’ relevant professional experience.
• Intermediate level proficiency with MS Office suite.

Preferred Education, Qualifications, Experience

• Management and/or supervisory experience, preferably in an association or non-profit setting to include analytical problem-solving ability, and programmatic and policy development.
• Prior experience overseeing budgets and planning meetings is strongly preferred.
• Experience fundraising preferred.
• Previous experience working within a non-profit organization.
• Familiarity with grants management software and databases, and experience with finance systems such as Oracle and ABACUS suite of products.

Extent of Travel Required in the Job

• As a normal course of business, this job will typically require travel of less than 15% of the time.