DC Operations Office Administrator

The American Bar Association (ABA) was founded on a commitment to advance the rule of law in the United States and beyond by providing practical resources for legal professionals, conducting law school accreditation, developing model ethics codes and more. Today, the ABA remains a member-based organization that works to ensure access to justice for all, a fair legal process, and respect for the rule of law at home and across the globe.

The ABA is committed to service and refining the standards that guide the legal profession. ABA staff are provided multiple types of continuing education and career development opportunities. Your work will help eliminate bias, enhance diversity, and advance the rule of law throughout the US and around the world.

The ABA recognizes the value staff contribute to our success through a generous benefits package that protects their health and their financial security.  The ABA’s wide array of benefit offerings include 401(k), medical, dental, vision, flexible spending accounts, health spending accounts, supplemental life and disability insurance, prepaid legal programs, and a complimentary membership to the American Bar Association, which offers additional benefits.

Flexible/hybrid work arrangements may be available for residents of CA, DC, IL, IN, IA, MD, MI, MN, TX, VA, and WI.  Residency requirements may apply. ABA employees are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). 
 

Job Summary

• Accountable for the efficient and effective operations of an assigned office function, including budget oversight and management, and provides principal support for the administration of the entity and its director.  
• Process invoices, procurement, order supplies, assist with in-house meeting requests, and act as a Public Notary for the office.
• Provide daily on-site (Monday through Friday) administrative support at the front desk.

Essential Job Functions and Responsibilities

• Coordinates and directs the administrative support functions for a department or entity.  Typically there is only one such position within a major division.
• Routinely handles confidential information on the entity’s operations, Member information, and/or personnel allocations or budgets.
• Monitors project statuses and provides senior leaders with updates, corrective actions which may be required, budget compliance, and, if applicable, monitoring of grant expenses.
• May monitor time and attendance for the department and provide the senior leader recommendations on coverage to meet operational requirements.
• May function as a lead to other nonexempt employees in the department through the assignment of work, work status tracking, providing advice based upon operational experience, and providing performance feedback to the appropriate supervisor.
• May routinely interact with Members of the Association and responds to routine inquiries, referring only complex matters to next level issues resolvers.
• Performs other related duties as required.

Required Education, Qualifications, Experience

• High school diploma or GED.
• At least three years’ experience providing administrative support in a business setting which must have included experience in budget preparation and management.
• Intermediate level skill in Microsoft Word and basic level skill in Microsoft Excel.

Preferred Education, Qualifications, Experience

• Associate’s Degree from an accredited college or university.
• Previous experience functioning as a lead worker or supervisor of an administrative support staff.
• Serve as a Public Notary for the office is a plus.

Physical Requirements

• Daily on-site (Monday through Friday) administrative support at the front desk.

Extent of Travel Required in the Job

• As a normal course of business, this job will typically require travel of up to 5% of the time.