Accounting - Accounting Manager

LEGACY is a core value that Halekulani lives by to celebrate our cultural history. For over 100 years, the hotel has welcomed visitors to Waikiki Beach, sharing our gracious hospitality, impeccable service, and unparalleled cuisine. Halekulani and Halepuna Waikiki employees live the legacy through the "art of service."

As an integral part of a team, this position is responsible for effectively managing and controlling costs through the review of invoices, inventory audits and cost analyses, preparation of the monthly financial statements. This position will have an active role with monthly and annual functions such as budgeting, financial statement audits, 401k audits, and income tax return preparation. This position will assist with compliance functions with federal, state, and local governmental authorities. The ideal candidate must be a strong and effective communicator as they will work closely with corporate office, executive leaders, and department heads on a daily basis.

1. Maintain accurate files on financial backup for all journal entries assigned.
2. Review financial backup for accuracy and reasonableness.
3. Analyze account details.
4. Reconcile general ledger accounts as assigned.
5. Complete month-end closing procedures as assigned. Areas including but not limited to inventory, food and beverage costing, prepaid, accruals, fixed asset, revenue and expenses analysis.

6. Handle stop payment on lost or missing checks. Prepare all electronic payments for approval. This includes wires and third-party direct payments (eg – Open Table/Stripe).
7. Perform periodic inventory reconciliations to identify variances, discrepancies and recommend improvements to processes in order to manage general operating, food and beverage costs.
8. Apply other cost accounting policies and analyses to evaluate and report excess labor, and high cost of materials and food and beverage products.
9. Reconcile fixed asset additions and retirements, sales and dispositions. Calculate depreciation and prepare monthly Journal Entries, update Sage Fixed asset system and reconcile back to General Ledger.  Assume all other tasks and responsibilities to maintain and accurately record fixed assets.
10. Responsible for compliance functions including but not limited to: GET, TAT, GLS, 1099, 1042-S, and others).
11. Maintain database and files for contracts, permits, licenses, etc.
12. Oversee Accounts Payable, Inventory and Cost Analysis functions.
13. Performing Accounts Payable duties as necessary.
14. Assist with requests from auditors and tax accountants.
15. Assist with annual budget as needed.

6. Assist in creating and establishing departmental and hotel-wide procedures in order to perform required financial reporting while safeguarding the hotel against monetary theft and maintain compliance with internal controls and hotel policies.
7. Assist in developing and executing all departmental policies and procedures for staff to foster a cooperative and safe working climate, and maintain efficient productivity.
8. Responsible for ensuring compliance with all regulatory compliance within area of responsibility and reporting potential issues to financial controller, executive management or sr. executive manager.
9. Responsible to determine, assess, develop and implement proper internal controls, processes and procedures to ensure appropriate compliance with Standard Operating Procedures, Policies, Government Law & Regulation, GAAP, and J-SOX.
10. Serve as the system champion for the following systems:
    1. MS Dynamics – AP & Vendor Maintenance 
    2. Adaco
    3. Sage 500 (Fixed Asset System)
    4. Other as assigned.

21. Perform all other duties and responsibilities as assigned.

Reports To:        Financial Controller (Primary) and Assistant Controller (Secondary)

Supervises:        Accounts Payable staff

1. KNOWLEDGEABLE. Bachelor’s degree (B.A.) and at least three years related accounting experience is required. Previous hotel accounting experience is preferred.
2. ORGANIZED. It is a fast‐paced environment where you must be properly organized, pay attention to
   details, and have the ability to multi‐task various projects and processes at the same time.
3. TECHNICAL. A strong understanding of Microsoft Office programs, including excel and word is required. Proven experience with financial reporting tools, software, and importing data through various applications is preferred.
4. FLUENT. You must have the ability to follow verbal and written directions and communicate effectively.
5. COOPERATIVE.  You must be able to work effectively in a team environment with peers, guests and staff while demonstrating collaborative skills to complete your departmental duties.
6. Any combination of education and experience which would provide the necessary knowledge, skills, and abilities to meet the minimum qualifications to perform the essential functions of this position.

• None

1. Ability to anticipate guest needs; respond promptly and acknowledge all guests.
2. Ability to maintain positive guest relations at all times.
3. Ability to maintain positive relations with all team members and departments.
4. Ensure familiarity with all hotel services and features.
5. Ability to perform job functions with attention to detail, speed and accuracy.
6. Ability to prioritize and organize.
7. Ability to be a clear thinker, remaining calm and resolving problems using good judgment.
8. Ability to follow directions thoroughly.
9. Ability to work cohesively with co-workers as part of a team.
10. Ability to work with minimal supervision.
11. Ability to maintain confidentiality of guest and team member information and pertinent hotel data.
12. Ability to maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
13. Maintain complete knowledge of correct maintenance and use of equipment.  Use equipment only as intended.
14. Ability to resolve guest complaints, ensuring guest satisfaction.
15. Monitor and maintain cleanliness, sanitation and organization of assigned work areas.
16. Maintain knowledge of property management system and manual procedures.
17. Demonstrated knowledge of Account Payable rules and processing.
18. Ability to assist Accounts Payable by verifying ledger codes, batch invoices and post invoices.
19. Ability to assist Accounts Payable in creating new vendor accounts in system and update vendor master accounts.
20. Ability to assist Accounts Payable to ensure the security of all unused checks.
21. Ability to assist Income Audit to determine proper posting and possible testing of system postings.
22. Ability to determine proper posting and possible testing of system postings in the AR areas.
23. Ability to determine, assess and implement proper internal control, processes and procedures in all areas relating to financial reporting and operation.   
24. Ability to analyze operational and financial performance to improve efficiency and profitability.
25. Ability to train and cross-train team members to ensure proper, streamlined and successful operation within the accounting department.
26. Presents a professional image in adherence to company’s grooming guidelines.
27. Arrives to work on time and be ready to work at your work station at the scheduled starting time.

The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Exert physical effort in transporting banker boxes (25 pounds) to storage archive (located in office).
• Endure various physical movements throughout the work areas.
• Reach overhead 2 feet.
• Remain in stationery position for long periods of time (4-8 hours).
• Ability to visually see computer screen and work papers.

Job involves working in:

• Indoor offices
• Outdoor within hotel properties
• Occasional travel as needed
• Under variable temperature conditions (hot or cold due to fluctuations with the air conditioner)
• Under variable noise levels
• Around dust and/or mite hazards (due to paper storage)
• Flexible work schedules based on required corporate deadlines and system upgrades.
• Flexible work schedules including, evening hours, weekend and holidays to accomplish financial reporting and project deadlines.

Hotels and Resorts of Halekulani is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.