Purchasing - Director of Purchasing

LEGACY is a core value that Halekulani lives by to celebrate our cultural history. For over 100 years, the hotel has welcomed visitors to Waikiki Beach, sharing our gracious hospitality, impeccable service, and unparalleled cuisine. Halekulani and Halepuna Waikiki employees live the legacy through the "art of service."

As an integral part of a team, is responsible for continuously looking for ways to improve each guest’s experience from providing exceptional guest service in obtaining bids and choosing suppliers providing excellent services and products and at the best price to supply the Hotel with all required goods and services for day to day operations.  The director of purchasing will negotiate with vendors for the purchase of all materials, supplies, equipment and services used by the company.  Assists with daily purchasing and storeroom operations.

This position will have an active role with assessing, developing, implementing and managing internal controls and ensuring processes, procedures, policies and documentations are properly in place and in compliance to JSOX and applicable law and regulations.

1. Negotiates with vendors for good and services, negotiating the best possible price, quality and service guarantee.
2. Maintain, evaluate, and expand primary sources of supply, while obtaining additional supply sources as needed to promote appropriate competition and assured supply.  Develops new supply sources when vendors are inadequate.
3. Establishes purchasing, receiving, distribution and inventory policies and ensure compliance.
4. Examines bids and makes awards.
5. Establishes account/credit and terms.
6. Negotiates blanket purchase orders when appropriate and monitors cost during the time period.
7. Checks requisitions for appropriate approval and account numbers.
8. Works with Purchasing team members to ensure and fulfill daily operation, including but not limit to reviewing and approving Purchase Requisitions and issuing Purchase Orders to Vendors.
9. Works closely with the receiving department and Department Heads to ensure proper supplies arrived and CAPEX products properly recorded.
10. Traces delinquent arrivals from purchase orders.
11. Follows environmental and safety regulations and acts in compliance with U.S. laws.
12. Complies with safety and corporate guidelines on business ethics and maintaining a higher standard.
13. Maintain and keep appropriate par stock on all inventories goods.
14. Work with each department to determine and implement purchasing strategy and objectives.
15. Provide leadership and management of purchasing projects from conception through completion.
16. Responsible to assess, evaluate, select and maintain company’s purchasing software, application and system to ensure appropriate and proper functionality, accuracy, performance and optimization.
17. Develop and execute all departmental policies and procedures for staff to foster a cooperative and safe working climate, and maintain efficient productivity.
18. Train and audit work of team members for accuracy and timeliness.   
19. Responsible to determine, assess, develop, implement and maintain proper internal controls, processes and procedures to ensure appropriate compliance with Standard Operating Procedures, Policies, Government Law & Regulation, and J-SOX.
20. Perform all other duties as may be required or assigned.

Reports To:         Financial Controller

Supervises:        Purchasing Department and Storeroom Manager

• Bachelor’s degree in a business related area
• High school diploma or equivalent vocational training certificate.
• Minimum seven years of purchasing experience.

LICENSES/CERTIFICATIONS

• None

• Ability to anticipate guest needs; respond promptly and acknowledge all guests.
• Ensure familiarity with all hotel services/features and local attractions and activities to respond to guest inquiries accurately.

• High communication proficiency.

• Ability to understand or learn technical aspects of various operations.
• Ability to collaborate, maintaining a positive working relationship with all.
• Have excellent time management.
• Exhibit and maintain strong leadership ability.
• Have business acumen.
• Excellent decision making ability.
• Ability to maintain positive guest relations at all times.
• Must be highly organized, detail-oriented and have the ability to multi-task.
• Good knowledge of Office suite of application – Excel, Word, etc.
• Compute basic mathematical calculations (add, subtract, multiply and divide numbers).
• Experience with purchasing software, application and system. (Knowledge with Adaco is preferred)

The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to lift/transport up to 50 lbs.
• Ability to stand/walk for up to 8 hours throughout work shift.
• Maintain stationary position for up to 8 hours throughout work shift.

• Indoor, air conditioned environment.
• Outdoors, exposure to variable temperatures and weather conditions.
• Variable noise levels.
• Constant interruptions
• Exposure to fumes; dusts; chemicals; and odor hazards

Hotels and Resorts of Halekulani is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.