Accounts Payable Specialist I

Summary/Objective: The Accounts Payable Specialist I is responsible for performing foundational accounts payable tasks, such as the accurate vouchering of invoices and timely vendor payments. This position reports direct to the AP manager and will interact with other members of the management team.

Essential Functions

• Review, verify, and process a high volume of vendor invoices for accuracy and completeness. Resolve any discrepancies in a timely manner.
• Reconciliation of statements along with communication with vendors to resolve basic differences in invoices, payments, or purchase orders.
• Maintain accurate and organized records of AP transactions for audit and compliance purposes.
• Collaborate with the purchasing and accounting team to resolve any discrepancies.
• Participate in AP team meetings to stay informed of changes to processes or policies.
• Other duties as assigned by the AP Lead or Manager.

Competencies

• Excellent verbal and written communication skills.
• Proactive work ethic.
• Proficient in MS Office with a strong proficiency in Excel.
• Ability to work independently and in a fast-paced environment.
• Excellent organizational skills and attention to detail; accuracy in data entry and invoice processing.

Education and Experience

• Associate’s degree in finance or business.
• 3-5 years of experience accounting or accounts payable preferred.
• Bachelor’s degree preferred.
• Microsoft Office tools including advanced excel skills preferred.
• Prophet 21 experience preferred.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers and smartphones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift to 15 lbs., open filing cabinets and bend or stand on a stool as necessary.  Prolonged sitting at a desk and working on a computer.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday.  Occasional evening and weekend work may be required as job duties demand especially during Accounting Close.

Travel

Little travel is expected for this position.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.