Purchasing Associate

Summary:
The Purchasing Associate is a member of the Purchasing Team. This position’s primary duties include
entering and tracking the status of Purchase Orders (POs) placed with vendors. The Purchasing
Department works hand in hand with Vendors, Instrumart’s Order Management Team, and Engineering
to provide our customers with the most accurate information possible about their orders.

• Create, review, approve, and send Purchase Orders to vendors
• Monitor all orders placed with vendors and update the status according to the information provided
• Contact vendors (by phone or email) whenever necessary to expedite, cancel, check status, or amend a PO
• Use UPS, FedEx, LTL information, and the shipping tool to update delivery status
• Create Item Fulfillments for Drop Ship POs and Sales Orders
• Collaborate with Order Management team members and Engineering to resolve any issues such as delays that impact our customer’s satisfaction
• Working closely with the Shipping Department to ensure all packages/items are received and monitoring missing/lost items
• Assist the Accounting Department to resolve invoice issues such as price discrepancies, incorrect quantities, and miscellaneous fees
• Preferred Stock Level Management (PSL) - Managing select inventory levels to ensure proper stock levels are in place to allow for daily business

Essential Knowledge, Skills, Abilities:

• Skilled time manager with a strong drive toward independent productivity
• Active listener with the ability to consider feedback
• Excellent attention to detail
• Capability to work in a fast-paced environment
• Excellent communication and collaboration skills to ensure smooth and clear interactions across all departments at Instrumart and with Vendors
• Knowledge and comfort of computers with the ability to navigate multiple systems

Preferred Skills:

• Familiarity with NetSuite or similar business management software
• Experience with sharing a workload while working as part of a team
• Experience working in an open office environment

Location:
This position is located in South Burlington, Vermont

Work Atmosphere:
The Purchasing Associate works in a typical office environment.