Accounts Payable Specialist
Flow Control Group, 3915 Shopton Road, Charlotte, North Carolina, United States of America
Req #858
September 26, 2024
Summary/Objective
The Accounts Payable Specialist II plays a key role in ensuring the accuracy and efficiency of the AP department by managing slightly more complex tasks, such as reconciling vendor statements, resolving discrepancies, and acting as a first line of defense for AP-related issues. This role is pivotal in maintaining smooth workflows and ensuring compliance with company policies.
Essential Functions
- Perform complex reconciliations of vendor statements, ensuring that all payments, credits, and debits are accurately reflected.
- Oversee the PO entry process and troubleshoot any errors that arise, ensuring invoices match POs and receiving documents.
- Serve as the first point of contact for resolving escalated issues related to invoices, purchase orders, or payment discrepancies.
- Communicate with vendors to negotiate payment terms, resolve disputes, and clarify discrepancies.
- Assist in the preparation and processing of payment batches, including ACH, wire transfers, and check runs.
- Collaborate with internal departments to address coding errors, discrepancies in charges, and unapproved invoices.
- Participate in training junior team members (AP Specialist I) to develop their skills and ensure department-wide consistency.
- Support the AP Lead with month-end closing tasks, including preparing reconciliations and assisting with audits.
- Other duties as assigned by the AP Lead or Manager.
Competencies
- Strong analytical and problem-solving skills, particularly in reconciling complex vendor accounts.
- Ability to prioritize and manage multiple tasks in a fast-paced, high-volume environment.
- Excellent communication skills for negotiating with vendors and resolving issues internally.
- Intermediate to advanced proficiency in Excel (e.g., pivot tables, VLOOKUP) and accounting software.
- Detail-oriented with a strong commitment to maintaining accuracy in all financial processes.
Education and Experience
- Associate’s degree in accounting or a related field preferred.
- 2-3 years of experience in Accounts Payable or a similar finance-related role.
Other details
- Pay Type Hourly
- Flow Control Group, 3915 Shopton Road, Charlotte, North Carolina, United States of America